This Notice of Privacy Practices for Job Applicants (“Applicant Notice”) describes how Westminster Theological Seminary (“we,” “us,” or “our”) processes information in connection with our recruiting activities.

Please Note: Where a job applicant uses our products or mobile, including our websites (together, our “Services”), other terms may also be applicable to any information collected about the job applicants. 

1. Information We Collect

When you apply for a job with us, we may collect certain information from and about you in order to evaluate and process that application. This information may include: 

• Contact information, such as      name, telephone number, physical address, email, and username; 
• Previous work experience, education,      degrees, language, and other skills and employment-related      information; 
• Professional and other      work-related licenses, permits, and certifications; 
• Awards and professional      memberships; 
• Work authorization status; 
• Information relating to      references; 
• Information from social media      sites if you choose to link your application to a social media; and 
• Any other information you elect      to provide to us (e.g., employment preferences, willingness to relocate,      and desired salary). 

Sensitive Personal Information

Certain types of information are considered sensitive personal information in certain jurisdictions. This includes the following: information on race, religion, ethnicity, nationality or national origin, age, gender identity, sex, criminal convictions and offenses, marital status, medical or health information (including disability status), genetic or biometric information, religious or philosophical beliefs, background check information, and veteran status.  

Depending on the stage of an application, in addition to the information you provide to us, we may obtain information about you from other third parties, such as platforms used to collect application information, recruiters, references, former employers, and law enforcement agencies. 

2. How We Use Information

The information that you submit during a job application process may be used for personnel recruitment, management, and planning purposes including the following: 

• Analyze your qualifications for      the job you applied for or future jobs that may match your profile; 
• Communicate with you regarding      your job application, your inquiries and requests, other job openings, or      important notices; 
• Conduct criminal history,      background, and employment checks, if we offer you a position;  
• Comply with or monitor our      compliance with any applicable law or regulation. 

We may use and share information in an aggregated or de-identified manner data at our discretion, including for research, analysis, modeling, marketing, and improvement of our Services. 

3. Accuracy of Information You Provide

You are responsible for the information you provide to Paylocity and ensuring that it is honest, truthful, accurate, and not misleading in any way. 

4. How We Share Your Information

We may share your information in the following circumstances: 

• Vendors and Service      Providers. If hired, we may share your information with our vendors and service      providers that we believe need the information to perform a technology,      business, or other professional function for us, including providing      products or Services to you or our clients on our behalf, creating or      maintaining our databases, researching and analyzing the people who      request information from us, preparing and distributing communications, or      responding to inquiries.  
• Legal. We share information where      necessary to comply with applicable law, to respond to requests from law      enforcement agencies or other government authorities or third parties, as      permitted by law, and without your consent when it is necessary to protect      our customers, employees, or property; in emergency situations; or to      enforce our rights under our terms of service and policies. 

5. Retention & Disposal

We retain information as long as necessary to fulfill the purposes for which we collected it, for legitimate business reasons, or as required by law. 

6. Security

We implement the appropriate organizational, technical, and physical security measures and controls to protect the confidentiality, integrity, and availability of the personal information entrusted to us. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please immediately notify us of the problem by contacting us at  humanresources@wts.edu .

7.  Changes to our Job Applicant Notices

We reserve the right to modify, alter, or update the terms and conditions of this Notice from time to time without prior notice. We will post those changes on this page in addition to updating the “Last Updated” date at the top of this webpage. Modifications shall become effective immediately upon being posted.  

8.  Contact Us

If you have any questions about this Notice or our information handling practices, please contact us at humanresources@wts.edu .