Effective Date: 05/01/2026

Company Name: Preston-Taylor Community Health Centers, Inc. - PTCHC

PTCHC is committed to protecting the privacy of individuals who interact with our recruitment module within our payroll system. This Privacy Policy explains how we collect, use, and safeguard personal information, including information collected and used in connection with SMS (text message) communications. By applying for a position or otherwise engaging in our recruitment system, you agree to the terms described in this policy.

We collect personal information necessary to evaluate and process employment applications. This information may include your name, mailing address, email address, phone number, resume or curriculum vitae, employment history, education details, references, and, where applicable, background check information. We may also collect system-related data such as login credentials, IP address, device information, and usage activity within the platform. In connection with SMS communications, we collect and maintain your mobile phone number, message content, delivery status, and records of your consent to receive messages, including opt-in and opt-out actions.

We use this information to manage the recruitment process, communicate with candidates about job opportunities, schedule interviews, provide updates on application status, and facilitate onboarding activities if an offer is extended. Additionally, we use collected data to comply with legal obligations and to improve the functionality and effectiveness of our recruitment systems.

If you choose to provide your mobile phone number and opt in to receive text messages, you expressly consent to receive SMS communications from PTCHC related to your application, including interview scheduling, reminders, hiring updates, and onboarding information. Your consent to receive SMS messages is not a condition of employment. Message frequency will vary depending on your level of interaction and stage in the hiring process. You may opt out of receiving SMS messages at any time by replying “STOP” to any message you receive, or reply “HELP” for additional assistance. After opting out, you will no longer receive SMS communications unless you provide renewed consent. Standard message and data rates may apply based on your wireless carrier plan, and carriers are not responsible for delayed or undelivered messages.

We do not sell or rent your personal information. However, we may share your information with internal personnel involved in the hiring process and with trusted third-party service providers that support our recruitment operations, such as applicant tracking systems or SMS delivery platforms. These third parties are required to maintain appropriate safeguards to protect your information. We may also disclose information where required by law or to comply with legal processes.

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, including meeting legal, regulatory, and compliance requirements. Records of SMS consent, including opt-in and opt-out data, are retained as required to demonstrate compliance with applicable communication laws and regulations.

We implement reasonable administrative, technical, and physical security measures designed to protect personal information from unauthorized access, disclosure, alteration, or destruction. While we strive to protect your information, no system can be guaranteed to be completely secure.

Our recruitment services are not intended for individuals under the age of 16 and we do not knowingly collect personal information from minors.

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted with a revised effective date.

If you have questions about this Privacy Policy or our SMS communications, please contact PTCHC Attn: COO at 25 W Bluemont Street, Grafton, WV 26354, or 304-265-0312.