Privacy Policy Last Updated:  April 28, 2025 

Mpathic LLC is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information through Paylocity. By using Paylocity, you agree to the terms of this Privacy Policy. 

Scope of This Policy 

This Privacy Policy applies to all users of the Paylocity, including: 

• Job Applicants: Individuals who submit applications or personal information. 
• Other Users: Anyone interacting with Paylocity, such as administrators or third-party service providers. 

This policy does not apply to data collected through other services or websites operated by Mpathic, unless explicitly stated. 

Information We Collect 

We collect the following types of information through the Paylocity: 

Information Provided by You 

• Personal Information: Name, email address, phone number, resume/CV, cover letter, education history, employment history, skills, certifications, and other details provided during the application process. 
• Account Information: For recruiters or employers, this may include account credentials, company details, and contact information. 
• Communications: Any information you provide when contacting us for support or inquiries. 

Automatically Collected Information 

• Usage Data: Information about how you interact with Paylocity, such as IP address, browser type, device information, pages visited, and timestamps. 
• Cookies and Tracking Technologies: We use cookies and similar technologies to enhance your experience, analyze usage, and improve Paylocity. You can manage cookie preferences through your browser settings. 

Information from Third Parties 

• Third-Party Integrations: If you connect Paylocity to third-party services (e.g., LinkedIn, job boards), we may collect information from those services, such as profile data or job preferences, subject to their privacy policies. 
• Employer-Provided Data: Employers may provide us with candidate information to process through Paylocity. 

How We Use Your Information 

We use your information for the following purposes: 

• Recruitment Processes: To process job applications, match candidates with opportunities, and facilitate communication between applicants and employers. 
• Account Management: To create and manage accounts for recruiters and employers. 
• Service Improvement: To analyze usage patterns, troubleshoot issues, and enhance Paylocity’s functionality. 
• Communications: To send updates, respond to inquiries, or notify you about application status or Paylocity features. 
• Compliance and Security: To comply with legal obligations, prevent fraud, and ensure the security of the Paylocity. 
• Analytics: To generate aggregated, anonymized data for reporting and business insights. 

How We Share Your Information 

We may share your information in the following circumstances: 

• With Employers/Recruiters: Applicant information is shared with the employer or recruiter to whom the application is directed. 
• Service Providers: We engage third-party vendors. These providers are contractually obligated to protect your data. 
• Legal Obligations: We may disclose information if required by law, such as in response to a court order or regulatory request. 
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity. 
• With Your Consent: We may share your information for other purposes if you provide explicit consent. 

We do not sell your personal information to third parties. 

Data Retention 

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. For example: 

• Applicant data is retained for the duration of the recruitment process and may be kept longer if required by the employer or applicable law. 
• Account information is retained until the account is deleted or inactive. 

Your Rights and Choices 

Depending on your jurisdiction, you may have the following rights regarding your personal information, including: 

• Access: Request access to the personal information we hold about you. 
• Correction: Request correction of inaccurate or incomplete data. 
• Deletion: Request deletion of your data, subject to legal or contractual obligations. 
• Objection/Restriction: Object to or restrict certain processing activities. 
• Data Portability: Request a copy of your data in a structured, commonly used format. 
• Opt-Out: Opt out of marketing communications or certain data processing activities. 

To exercise these rights, contact us at hr@mpathic.com We will respond within the timeframes required by applicable law. 

Data Security 

We implement reasonable technical, administrative, and physical safeguards to protect your personal information from unauthorized access, use, or disclosure. However, no system is completely secure, and we cannot guarantee absolute security. 

Third-Party Links and Services 

Paylocity may contain links to third-party websites or integrate with third-party services (e.g., job boards, social media platforms). We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies. 

Children’s Privacy 

Paylocity is not intended for use by individuals under 18. We do not knowingly collect personal information from children. If we learn that we have collected such information, we will take steps to delete it. 

Changes to This Privacy Policy 

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by posting the updated policy on Paylocity or through other appropriate means. The “Last Updated” date at the top of this policy indicates when it was last revised. If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at hr@mpathic.com