PMC Integrity LLC Privacy Policy


1. Purpose

At PMC Integrity LLC, we are committed to protecting the privacy, confidentiality, and security of all personal and sensitive information entrusted to us by our employees, clients, partners, and government agencies. This Privacy Policy explains how we collect, use, store, and share information, and outlines your rights related to your personal data.

2. Scope

This Privacy Policy applies to:

  • All employees, contractors, and subcontractors of PMC Integrity LLC.
     
  • All personal data collected in connection with our business process outsourcing, administrative support, and government contracting services.
     
  • All business operations conducted on PMC Integrity LLC’s behalf, including remote work.
     

3. Information We Collect

Depending on your relationship with PMC Integrity LLC, we may collect the following types of information:

a. Employee & Contractor Data:

  • Contact details (name, address, phone, email)
     
  • Government ID numbers (SSN, EIN, or other required IDs)
     
  • Employment and payroll records
     
  • Benefit enrollment information (health, retirement, etc.)
     
  • Security clearance status, background checks
     
  • Performance and training records
     

b. Client & Customer Data:

  • Names, contact information, account numbers
     
  • Financial or transaction information
     
  • Any data necessary to perform services under government or private contracts
     

c. Website and System Usage Data:

  • Log files, cookies, and usage analytics for our internal systems and websites
     
  • IP addresses, device information, and user access logs to ensure system security and compliance
     

4. How We Use Your Information

PMC Integrity LLC may use personal information for the following purposes:

  • To fulfill our contractual obligations to clients and government agencies.
     
  • To process payroll, benefits, and maintain HR records for employees.
     
  • To verify employment authorization and security clearance status where required.
     
  • To ensure network and information security, including monitoring and auditing.
     
  • To comply with applicable federal, state, or local laws and regulations.
     
  • To communicate with you about your employment or services.
     

5. How We Protect Your Information

PMC Integrity LLC uses administrative, technical, and physical safeguards to protect personal data. These measures include:

  • Access controls and multi-factor authentication for sensitive systems.
     
  • Encryption of stored and transmitted data when required.
     
  • Secure disposal of confidential information.
     
  • Confidentiality agreements with employees, contractors, and vendors.
     
  • Compliance with applicable federal data security standards (such as FISMA/NIST) when handling government data.
     

6. Sharing of Information

We may share your information only when necessary to:

  • Fulfill contractual obligations with clients and government agencies.
     
  • Comply with legal, regulatory, or security requirements.
     
  • Respond to valid subpoenas, court orders, or government audits.
     
  • Engage trusted third-party service providers (e.g., payroll processors, benefit administrators) under strict confidentiality obligations.
     

PMC Integrity LLC does not sell or rent personal information to third parties.

7. Data Retention

Personal information will be retained only as long as necessary to fulfill the purposes for which it was collected and to comply with applicable laws, contracts, and government record-keeping requirements.

8. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access or correct your personal information.
     
  • Request deletion of certain personal information (subject to contractual or legal obligations).
     
  • Opt out of certain data uses, where applicable.
     
  • Report concerns related to data handling or privacy practices.
     

Requests should be submitted in writing to the contact listed below.

9. Reporting Violations

Employees must immediately report any suspected unauthorized disclosure or misuse of personal data to [Designated Privacy Officer, e.g., Matthew Carroll or Makenna Carroll] at privacy@pmcintegrity.com.

10. Policy Updates

PMC Integrity LLC reserves the right to amend this Privacy Policy at any time to reflect changes in our business practices or applicable laws. Updates will be communicated to employees and clients as appropriate.

11. Contact Information

For questions or requests regarding this Privacy Policy, please contact:

Privacy Officer
PMC Integrity LLC
PO Box 713
Cedar Falls, IA 50613
📧 HR@pmcintegrity.com