At the American Immigration Council, we are committed to protecting the privacy and personal data of all applicants throughout the recruitment process. This policy explains how we collect, use, store, and share personal information provided by candidates, in compliance with applicable privacy and data protection laws.  


1. Information We Collect

As part of the recruitment process, we may collect the following types of personal data from you:

  • Full name, contact details (email, phone, address)  
  • Resume/CV and cover letter  
  • Employment history and educational background  
  • References and their contact information  
  • Professional certifications or licenses  
  • Information gathered during interviews or assessments  
  • Work eligibility documentation (as required by law)  
  • Background check results (if applicable and with consent)  

2. How We Use Your Information

We use your personal data to:

  • Process and evaluate your job application  
  • Communicate with you during the recruitment process  
  • Conduct interviews and assessments  
  • Verify qualifications and references  
  • Conduct legally required background checks (with your consent)  
  • Consider you for future job opportunities (with your consent)  

Your information will be processed only for purposes related to recruitment and will not be used for unrelated activities. 


3. Legal Basis for Processing

We collect and use your personal data based on:

  • Your consent  
  • The necessity to evaluate your candidacy prior to entering into a potential employment agreement  
  • Our legitimate interest in managing a fair and efficient recruitment process  
  • Compliance with legal or regulatory obligations  

4. Information Sharing

We may share your data with:

  • Internal HR and hiring managers involved in the recruitment process  
  • Third-party service providers (e.g., background check vendors, applicant tracking systems)  
  • Legal or regulatory authorities, if required by law  

We do not sell or rent your personal information to third parties. 


5. Data Security and Retention

We take reasonable technical and organizational measures to protect your personal data from loss, misuse, unauthorized access, disclosure, or alteration.   


We will retain your personal data for a limited period of time in accordance with applicable laws and internal policies. If you are not selected for a position, your information may be retained for a limited time for consideration for future openings (unless you request otherwise).

 

6. Your Rights

Depending on your location and applicable law, you may have rights to:

  • Access or obtain a copy of your personal data  
  • Correct or update your personal information  
  • Request deletion of your data  
  • Withdraw consent (where applicable)  

To exercise these rights, please contact us at: hr@immcouncil.org