Employment & Hiring Privacy Statement
Effective Date: 10/01/2025
At Ritchie Industries, we respect your privacy and are committed to protecting the personal information you share with us during the hiring process and throughout your employment. This statement explains how we collect, use, store, and protect your information.
Information We Collect
As part of recruitment and employment, we may collect the following:
- Identification Information: Name, address, phone number, email address, date of birth, Social Security Number (or equivalent ID number).
- Application Materials: Resume, cover letter, employment history, references, education details, professional licenses or certifications.
- Assessment Information: Results from interviews, skills, tests, background checks, or drug/alcohol screenings (as permitted by law).
- Employment Records: Payroll, tax information, benefits enrollment, performance evaluations, disciplinary records, training history.
- Workplace Information: Security badge data, time and attendance records, IT system usage, and video surveillance (where applicable).
How We Use Your Information
We process your information only for legitimate employment-related purposes, including:
- Recruit, evaluate, and hire qualified candidates.
- Verify eligibility to work and comply with labor laws.
- Administer payroll, benefits, and other employment programs.
- Manage workplace safety, security, and compliance obligations.
- Support training, performance management, and career development.
- Conduct workplace investigations and handle grievances or disciplinary actions.
How We Share Information
Your information may be shared with:
- Authorized Personnel: HR staff, managers, and supervisors involved in hiring and employment decisions.
- Service Providers: Vendors supporting payroll, benefits administration, background screening, or HR systems.
- Legal or Regulatory Authorities: When required to comply with applicable laws or regulations.
- Business Transfers: In the case of mergers, acquisitions, or other organizational changes.
We do not sell or share your personal information for marketing purposes.
Your Rights and Choices
Depending on your location, you may have the right to:
- Access, correct, or update your personal information.
- Request deletion of certain records (where legally permitted).
- Object to or restrict processing of your data in specific situations.
- Receive a copy of your personal information in a portable format.
Requests can be directed to Human Resources:
Stacey Zeman, Human Resources Supervisor
szeman@ritchiefount.com
641-366-2525 Ext. 1129
Data Security
We use technical, administrative, and physical safeguards to protect your personal data against unauthorized access, disclosure, alteration, or destruction.
Data Retention
Candidate and employee data is retained only as long as necessary to fulfill hiring and employment purposes, comply with legal obligations, or resolve disputes. Unsuccessful applicant records may be retained for a limited period for compliance or consideration for future openings.
Contact Us
For questions about this Privacy Statement or how we handle employment-related data, please contact:
Human Resources
Ritchie Industries
120 South Main
641-366-2525