WOTA Recruitment Privacy Policy

Effective Date: June 1, 2025

At Western Oakland Transportation Authority (WOTA), we are committed to protecting the privacy and security of your personal information. This Recruitment Privacy Policy explains how we collect, use, disclose, and protect your personal data during our recruitment and hiring process.


1. Scope

This policy applies to all individuals who apply for a job or are considered for employment at WOTA, including candidates who apply directly, through recruiting agencies, or via job platforms.


2. What Information We Collect

We may collect the following categories of personal data during the recruitment process:

  • Identification and Contact Information: Name, email address, phone number, mailing address
  • Professional Information: Resume/CV, cover letter, employment history, education, skills, qualifications
  • References and Background Information: References you provide, background checks (where permitted by law)
  • Interview and Assessment Data: Notes from interviews, assessments or test results, and evaluations
  • Sensitive Information: If voluntarily provided or required for specific positions (e.g., demographic data, disability status, or criminal background where legally permitted)

3. How We Collect Your Information

We collect your personal information through:

  • Direct applications via our website or job platforms
  • Referrals and recommendations
  • Recruitment agencies
  • Interviews and assessments
  • Background check providers (with your consent)

4. How We Use Your Information

We use your personal data for purposes related to recruitment and hiring, including:

  • Assessing your skills and qualifications for a role
  • Communicating with you during the hiring process
  • Conducting interviews and background checks
  • Keeping records related to hiring decisions
  • Complying with legal and regulatory requirements

We may also retain your information for consideration for future job opportunities (with your consent, where required).

5. Lawful Bases for Processing

We process your data based on the following legal grounds:

  • Your consent
  • The need to take steps at your request prior to entering into a contract
  • Our legitimate interests in managing our recruitment process
  • Compliance with legal obligations

6. How We Share Your Information

We may share your personal data with:

  • Internal employees involved in the hiring process
  • Background check providers (where applicable)
  • Recruitment agencies and service providers
  • Governmental authorities, if required by law

We do not sell or rent your personal information.


7. Data Retention

We retain applicant data for as long as necessary to complete the hiring process and to consider you for future roles. If you are hired, your data will become part of your employee record. If not, we will delete or anonymize your data in accordance with our retention policy unless legally required to keep it longer.


8. Your Rights

Depending on your location, you may have the right to:

  • Access, correct, or delete your personal data
  • Object to or restrict processing
  • Withdraw your consent at any time
  • Lodge a complaint with a data protection authority

To exercise your rights, contact us at the email below.


9. Data Security

We take reasonable technical and organizational measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction.


10. Contact Us

If you have any questions or concerns about this Recruitment Privacy Policy or your personal information, please contact:

WOTA
250 W Livingston, Highland, MI 48357
amy@ridewota.org
248 717-2231