Privacy Policy for CORE Recruiting

Effective Date: Jan. 1, 2025

At CORE, we are committed to protecting the privacy and personal information of all job applicants. This Privacy Policy outlines how we collect, use, share, and protect applicant data submitted through our recruitment pages and hiring platforms.

Information We Collect

When you apply for a position at CORE, we may collect the following types of personal information:

  • Full name and contact information (email, phone, address)
  • Resume and cover letter content
  • Employment and education history
  • References and related contact details
  • Work authorization status
  • Demographic data (if voluntarily disclosed for compliance purposes)
  • Responses to application questions or assessments
  • Interview notes and evaluation scores

How We Use Applicant Information

We use the information provided to:

  • Evaluate your qualifications and suitability for employment
  • Communicate  with you about your application
  • Schedule interviews or assessments
  • Comply with legal and regulatory requirements
  • Improve our hiring practices and diversity efforts (in aggregated, anonymized form)

Information Sharing and Disclosure

CORE does not sell or rent applicant data. We may share your information:

  • With internal CORE staff involved in the hiring process
  • With third-party service providers who support our recruitment systems (e.g., applicant tracking systems), under confidentiality agreements
  • If required by law, subpoena, or legal process

Data Retention

CORE retains applicant data for a limited time after the hiring process concludes, as required by law or to consider you for future opportunities (unless you request deletion). We securely delete or anonymize your data when it is no longer needed.

Security Measures

We implement appropriate administrative, technical, and physical safeguards to protect your data from loss, misuse, or unauthorized access. However, no system is 100% secure, and we cannot guarantee absolute protection.

Your Rights

You may:

  • Request access to or correction of your information
  • Withdraw your application at any time
  • Request deletion of your applicant data (unless retention is required by law)

To exercise these rights or ask questions, contact us at info@corewecan.org

Changes to This Policy

We may update this policy periodically to reflect changes in our practices. Updated policies will be posted on our recruitment pages with a revised effective date.