Effective Date: September 17, 2026
MAHUBE-OTWA Community Action Partnership ("we," "us," or "our") respects your privacy and is committed to protecting your personal data. This Applicant Privacy Policy explains how we collect, use, disclose, and safeguard your information when you apply for a job position through our public-facing website and our external applicant tracking and job posting system, Paylocity.
When you apply for a position with us, we collect information that you voluntarily provide, including:
• Contact Information: Name, address, email address, and telephone number.
• Application Documents: Your resume, cover letter, work history, education history, certifications, and skills.
• References: Contact details for professional or personal references.
• Voluntary Demographic Data: Information submitted for equal employment opportunity monitoring (e.g., race, gender, veteran status), which is collected strictly on a voluntary basis.
Your information is securely collected and handled through Paylocity, our third-party human resources and applicant tracking platform. Paylocity processes this information on our behalf in accordance with our instructions and security standards.
We use the collected information for recruitment and employment purposes, including:
• Evaluating your qualifications, skills, and background for open positions.
• Communicating with you regarding your application status, interview schedules, and potential offers.
• Verifying the information you provide and conducting reference checks.
• Complying with applicable legal, regulatory, and corporate governance requirements.
We do not sell your personal information. Your data is only shared with:
• Paylocity, to host and process our online application portal.
• Internal personnel involved in the hiring process (e.g., hiring managers, HR team).
• Third parties when required by law, subpoena, or government regulation.
We and our partner Paylocity implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, loss, misuse, or alteration.
We retain applicant information for as long as necessary to fulfill the recruitment process and comply with legal documentation mandates. If you are hired, this information will become part of your employment record.
Depending on your jurisdiction, you may have rights regarding the access, correction, or deletion of your personal data. For questions or requests regarding this policy, please contact our Human Resources department directly at hr@mahube.org.