YMCA of Greater Oklahoma City Recruiting Platform Privacy Policy

Effective Date: July 1, 2025


At the YMCA of Greater Oklahoma City, we are committed to protecting the privacy and personal information of every applicant who engages with our recruiting platform. This Privacy Policy outlines how we collect, use, disclose, and safeguard the information you provide during the recruitment and application process.

 

1. Scope of Policy

This policy applies to all personal information collected through our online recruiting platform, including applications submitted for employment, career interest submissions, and communications related to recruitment.

 

2. Information We Collect

We may collect the following types of applicant information:

  • Contact details (name, address, phone number, email)
  • Employment history and resume data
  • Educational background
  • Certifications and qualifications
  • Voluntary demographic data
  • Interview notes and evaluations
  • Pre-employment screening results (if applicable)

We may also collect information from third-party sources such as background check providers or references, with your consent.

 

3. How We Use Applicant Information

Applicant information is used solely for recruitment-related purposes, including:

  • Reviewing and assessing your qualifications for a position
  • Communicating with you about your application status
  • Scheduling interviews and evaluations
  • Complying with legal and regulatory requirements
  • Enhancing our hiring practices through internal analytics (in aggregated, non-identifiable form)

4. How We Protect Your Information

We take data privacy seriously and implement appropriate physical, administrative, and technical safeguards to protect your information from unauthorized access, disclosure, alteration, or destruction. These include:

  • Encryption of sensitive data
  • Access controls limited to authorized personnel
  • Regular audits and monitoring of our systems

5. Sharing of Applicant Information

We do not sell applicant data. We may share your information only in the following limited circumstances:

  • With internal HR and hiring managers for recruitment purposes
  • With trusted third-party service providers who support our recruiting efforts      (e.g., applicant tracking systems, background check vendors)
  • When required by law, regulation, or legal process

All third-party vendors are required to maintain the confidentiality and security of your data.

 

6. Data Retention

We retain applicant data only as long as necessary to fulfill the purposes outlined in this policy or to comply with legal obligations. If you are hired, some of your data will become part of your employee file. If you are not selected, your information may be retained for future opportunities unless you request otherwise.

 

7. Your Rights and Choices

You have the right to:

  • Request access to or correction of your personal information
  • Withdraw your application or consent to processing
  • Request deletion of your applicant data, subject to applicable laws

To exercise any of these rights, please contact us using the details below.

 

8. Policy Updates

We may update this policy from time to time to reflect changes in our practices or legal requirements. When we do, we will post the updated version with a new effective date.

 

9. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact:


YMCA of Greater Oklahoma City
Shannon R. Hiebert, SHRM-SCP

Vice President of Human Resources
shiebert@ymcaokc.org

(405) 297-7732

 

Your trust is important to us. By submitting your application, you acknowledge and agree to the terms outlined in this Privacy Policy.