Introduction

At International Drilling Equipment (IDE), we are committed to protecting the privacy and confidentiality of our job applicants and employees. This Recruiting and Hiring Privacy Policy outlines how we collect, use, disclose, and protect personal information during the recruitment and hiring process. This policy is designed to ensure compliance with applicable privacy laws and regulations and to provide transparency to our applicants and employees regarding their rights and our practices.

Scope

This policy applies to all personal information collected, used, and disclosed during the recruitment and hiring process at IDE, including information collected through our Paylocity platform.

Collection of Personal Information

Types of Information Collected

We collect various types of personal information from job applicants, including but not limited to:

Contact information (name, address, email, phone number)
Resume and cover letter details
Employment history
Educational background
References
Skills and qualifications
Any other information provided by the applicant in their application

Methods of Collection

Personal information is collected through several methods, including:

Online application forms via Paylocity
Emails and other communications from applicants
Interviews and assessments
References and background checks

Use of Personal Information

Personal information collected during the recruitment and hiring process is used for the following purposes:

Assessing and evaluating job applications
Communicating with applicants regarding their application status
Conducting interviews and assessments
Verifying references and conducting background checks
Making hiring decisions
Onboarding new employees

Disclosure of Personal Information

We may disclose personal information to third parties under the following circumstances:

To third-party service providers who assist with the recruitment and hiring process (e.g., background check providers)
As required by law or regulatory authorities
With the applicant's consent

We ensure that any third-party service providers are contractually obligated to protect the privacy and confidentiality of personal information and to comply with applicable privacy laws.

Protection of Personal Information

IDE takes the security of personal information seriously and implements appropriate technical, administrative, and physical safeguards to protect it from unauthorized access, use, disclosure, alteration, or destruction. Measures include:

Data encryption
Access controls
Regular security audits
Employee training on privacy and data protection

Retention of Personal Information

Personal information collected during the recruitment and hiring process is retained only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Unsuccessful applications may be retained for future consideration for a specific period, after which they will be securely destroyed.

Applicant Rights

Applicants have the following rights regarding their personal information:

Access: Applicants can request access to their personal information held by IDE.
Correction: Applicants can request corrections to their personal information if it is inaccurate or incomplete.
Deletion: In certain circumstances, applicants can request the deletion of their personal information.
Objection: Applicants can object to the processing of their personal information.

Requests to exercise these rights can be made by contacting IDE's Human Resources department.

Changes to the Privacy Policy

IDE may update this Recruiting and Hiring Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify applicants of any material changes to the policy and obtain consent where required by law.

Contact Information

For questions or concerns regarding this Privacy Policy or the handling of personal information during the recruitment and hiring process, please contact:

International Drilling Equipment (IDE)

Human Resources Department

HR@IDEdrills.com