Privacy Policy for Employees and Applicants
Maxion Management and Engle Group and Affiliates

Effective Date: 12/1/2025

Maxion Management, together with Engle Group and Affiliates (“we,” “us,” or “our”), values your privacy. This Privacy Policy explains how we collect, use, protect, and share personal information related to employment and recruiting activities. This policy applies only to employee and applicant information collected through Paylocity and related employment systems. This policy is intended for current employees, former employees, and job applicants.

Information We Collect
We may collect personal information necessary for recruiting, hiring, employment, payroll, benefits, and compliance purposes. This may include:

Name, address, phone number, and email
Date of birth
Employment history and job application information
Education and credentials
Professional licenses or certifications
Payroll and tax information
Direct deposit and banking information
Emergency contact information
System login and access credentials
Background check or screening results, where applicable
Health-related acknowledgments required for workplace safety or compliance

How We Use Your Information
We use employee and applicant information to:

Evaluate job applications and hiring decisions
Onboard new employees
Manage payroll, benefits, and compensation
Maintain employment records
Provide system access and credentials
Meet legal, regulatory, and compliance obligations
Ensure workplace safety and security
Communicate important employment-related information

Information Sharing
We do not sell employee or applicant information.

We may share information only when necessary with:

Internal HR, payroll, IT, and management personnel
Third-party service providers that support payroll, benefits, recruiting, background checks, and compliance
Government agencies or regulators when required by law
Professional advisors as needed for legal or operational purposes

All third-party providers are required to protect your information and use it only for authorized purposes.

Data Security
We take reasonable administrative, technical, and physical measures to protect employee and applicant information from unauthorized access, disclosure, or misuse. While we work to safeguard data, no system can guarantee absolute security.

Employee Rights and Choices
Employees and applicants may request access to or correction of their personal information when appropriate. Requests should be submitted through Human Resources.

If you have completed professional certifications, licenses, or required training, you may be asked to provide documentation for your personnel file.

Data Retention
Employee and applicant information is retained only as long as necessary for employment, legal, or business purposes, in accordance with applicable laws.

Scope of This Policy
This Privacy Policy applies only to employee and applicant information collected through Paylocity Recruiting and internal employment systems. It does not apply to patient information or public website visitors.

Questions or Concerns
If you have questions about this Privacy Policy or how your information is handled, please contact:

Email: contact@maxionmanagement.com
Phone: 239-653-7809