Vidalta Residential Privacy Policy - Notice of Privacy Practices for Job Applicants


Vidalta Residential (referred to as "we," "us," or "our") is committed to protecting the privacy of individuals who apply for employment with us. This Candidate Privacy Policy explains how we collect, use, and protect your personal information throughout the recruitment process. This Privacy Policy applies to the data collected by us, or those working on our behalf, through the information you enter or from the imported data from authorized and approved sources. It does not apply to data collected through offline means, or from other sites, products, or services not approved by us.

By submitting your application or otherwise engaging in our recruitment process, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and sharing of your information as described herein. If you do not agree with these terms, please do not proceed with your application.

This Privacy Policy describes how Vidalta Residential collects, uses, and protects your information when you:

  • Communicate with us via email, text messages, and other electronic correspondence.
  • Use our mobile and desktop applications (where available).
  • Interact  with our advertisements and applications on third-party websites and services that link to this policy.
  • Provide  information directly to us, such as your name and email address (including      through social media interactions like "following," "liking," or linking your account to our website).

Please note that if you contact us by email, we may keep a record of your messages, your email address, and our replies. This also applies to any other messages you send us.


When you engage with our website for employment opportunities, we may collect the following information directly from you:


  • Contact Details: This includes your full name, postal address, email address, telephone number, and any other information that allows us to communicate with you.
  • Employment Application Data: This encompasses the information you provide in your resume or curriculum vitae (CV), cover letter, details of your previous employment history, educational background, acquired skills, professional qualifications, and any relevant licenses or certifications you hold.
  • Interview Insights: We may document notes and evaluations made during the course of your interviews, whether conducted in person or through virtual platforms.
  • Background Verification Information: Where applicable and with your explicit consent, we may obtain and process the results of background checks, criminal history verifications, and reference checks from your provided contacts.
  • Assessment Outcomes: We may collect and analyze the results of any pre-employment tests or assessments that you are asked to complete as part of the application process.
  • Application Source: We may ask how you learned about the specific job opening you are applying for (e.g., through a job board, a referral from a current employee).

1. How We Use Your Personal Information:


We use your personal information for legitimate recruitment purposes, including:

  • To identify and evaluate you for job openings within our company.
  • To communicate with you about your application and the recruitment process.
  • To schedule and conduct interviews and assessments.
  • To verify the information you provide, including through reference checks and background checks (where applicable and with your consent).
  • To make hiring decisions.
  • To comply with applicable legal and regulatory obligations.
  • To improve our recruitment process and candidate experience.
  • To maintain records related to our hiring processes.
  • For diversity and inclusion monitoring and reporting (on an anonymized and aggregated basis, where applicable).

Sensitive Personal Information
 

Certain types of information are considered sensitive personal information in certain jurisdictions. This includes the following: information on race, religion, ethnicity, nationality or national origin, age, gender identity, sex, life or sexual orientation, criminal convictions and offenses, marital status, medical or health information (including disability status), genetic or biometric information, religious or philosophical beliefs, political party or trade union membership, background check information, and veteran status.

Depending on the stage of an application, in addition to the information you provide to us, we may obtain information about you from other third parties, such as platforms used to collect application information, recruiters, references, former employers, and law enforcement agencies. 


2. Legal Basis for Processing Your Personal Information:


Our legal basis for processing your personal information for the purposes described above may include:

  • Your  Consent: Where we have obtained your explicit consent for specific processing activities (e.g., certain background checks).
  • Legitimate Interests: Our legitimate interests in managing our recruitment process effectively, assessing candidates' suitability for employment, and improving our hiring practices, provided that such interests are not overridden by your rights and freedoms.
  • Legal Obligations: Compliance with applicable laws and regulations.

3. Personal Information Collected from Other Sources:


Our website integrates content and applications, including advertisements provided by third-party companies such as advertisers, ad networks, content providers, and application developers. These partners may employ cookies, web beacons, and other tracking technologies to gather information about your interaction with our website.

The data collected by these third parties may be linked to your Personal Information or may independently track your online activity across various websites and online services over time. This information may be used to deliver targeted advertising or other content tailored to your interests.
 

Please be aware that we do not have control over these third parties' tracking mechanisms or their usage of the collected data. For inquiries regarding specific advertisements or targeted content, we recommend contacting the provider responsible directly.


4. Data Retention:

We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including for ongoing recruitment needs, legal and regulatory compliance, and the establishment, exercise, or defense of legal claims. Our retention periods may vary depending on the specific role, the outcome of your application, and applicable legal requirements.


5. Sharing Your Personal Information:


Your personal information may be shared internally with:Hiring managers and other individuals involved in the recruitment process, Human Resources personnel and/or IT personnel (for system administration and support).

We may also share your personal information with external third parties, including:Service providers who assist us with recruitment, background checks, assessments, and communication. Professional advisors (e.g., legal counsel) and Governmental or regulatory authorities if required by law.


6. Security of Your Personal Information:
 

We take reasonable and appropriate technical and organizational measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction.
 

7. Updates to this Candidate Privacy Policy:
 

We may update this Candidate Privacy Policy from time to time to reflect changes in our practices or applicable law. We will notify you of any material changes by posting the updated policy on our website or by other appropriate means.
 

Privacy Policy Questions/Concerns
 

If you have questions or concerns about your privacy or this Privacy Policy, please contact us at:

Vidalta Residential
          ATTN: Human Resources Department
          1200 Brickell Avenue Suite 1600
          Miami FL 33131
          HR@vidaltalife.com