Applicant Privacy Notice

Effective Date: August 7, 2026

1. Introduction

[Company Name] ("Company," "we," "our," or "us") respects your privacy and is committed to protecting the personal information of job applicants and candidates for employment.

This Applicant Privacy Notice explains how we collect, use, disclose, retain, and safeguard personal information during the recruitment, hiring, and onboarding process. This notice applies to all applicants, candidates, and prospective employees who apply for employment opportunities with the Company.

By submitting an application or otherwise participating in our recruitment process, you acknowledge receipt of this notice.

2. Information We Collect

We may collect personal information directly from you, from third parties acting on your behalf, from references, background screening providers, recruiters, publicly available sources, and through our recruitment systems.

A. Personal Identifiers

Name
Home address
Telephone number
Email address
Date of birth (where permitted by law)
Government-issued identification numbers
Social Security Number or taxpayer identification number (when required)

B. Professional and Employment Information

Resume or curriculum vitae (CV)
Employment history
Job titles and responsibilities
Salary information where permitted by law
Educational background
Professional certifications and licenses
Work authorization or immigration status information
Skills, qualifications, and experience

C. Recruitment and Assessment Information

Employment application materials
Interview notes and evaluations
Assessment and testing results
Reference check information
Background screening results where legally permitted

D. Protected Classification Information

Where voluntarily provided or required by law for compliance purposes, we may collect information regarding:

Race or ethnicity
Gender
Veteran status
Disability status
Other legally protected characteristics

Such information is used solely for lawful employment-related purposes and is not used to unlawfully discriminate against applicants.

E. Technical and Electronic Information

When interacting with our websites or application systems, we may collect:

IP address
Browser type
Device information
System activity logs
Usage information
Cookie and tracking technology information

F. Sensitive Personal Information

Depending on the position and applicable law, we may collect sensitive personal information, including:

Government identification numbers
Background check information
Criminal history where permitted by law
Work authorization documentation
Information needed to fulfill legal obligations

Sensitive personal information is used only for lawful business purposes and as permitted by applicable law.

3. How We Use Personal Information

We use applicant information to:

Review applications and qualifications.
Conduct interviews and candidate assessments.
Verify information provided by applicants.
Contact candidates regarding employment opportunities.
Conduct background checks, reference checks, and employment verification where permitted.
Evaluate hiring decisions.
Comply with legal, regulatory, and reporting obligations.
Protect Company assets, systems, and personnel.
Defend against legal claims.
Improve recruiting and hiring processes.
Maintain records concerning recruitment activities.

4. Sources of Personal Information

We may collect personal information from:

Information you provide directly.
Employment applications and resumes.
Recruiters and staffing agencies.
Former employers.
References.
Educational institutions.
Background screening providers.
Publicly available professional networking platforms.
Company websites and recruiting systems.
Government agencies where legally permitted.

5. Disclosure of Information

We may disclose personal information to:

Internal Recipients

Human Resources personnel
Hiring managers
Interview teams
Legal, compliance, and security personnel

External Recipients

Recruiting firms
Applicant tracking system providers
Background screening vendors
Technology and cloud service providers
Professional advisors, including attorneys and auditors
Government agencies, regulators, law enforcement, or courts when required by law

We do not sell applicant personal information.

We do not use applicant personal information for targeted advertising.

6. Data Retention

We retain applicant information only as long as reasonably necessary to:

Evaluate employment opportunities;
Complete the recruitment process;
Comply with legal and regulatory requirements;
Resolve disputes;
Establish, exercise, or defend legal claims.

If you are hired, relevant information may become part of your personnel record.

If you are not hired, we may retain your application materials for future opportunities and compliance obligations for the period required by applicable law or Company record retention practices.

7. Data Security

We maintain reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, use, disclosure, alteration, and destruction.

Although no system is completely secure, we take appropriate measures to safeguard applicant information.

8. Equal Employment Opportunity

The Company is an equal opportunity employer.

Any demographic or protected-class information collected for diversity, inclusion, government reporting, or accommodation purposes is maintained separately where appropriate and is not used in a manner prohibited by law when making employment decisions.

9. Your Privacy Rights

Depending on your state of residence and applicable law, you may have certain privacy rights regarding your personal information.

These rights may include:

Requesting access to personal information.
Requesting correction of inaccurate information.
Requesting deletion of personal information.
Obtaining information about categories of data collected and disclosed.
Restricting certain uses of personal information where applicable.
Appealing certain privacy-related decisions where required by law.

We will not retaliate against or discriminate against any applicant for exercising privacy rights.

To submit a privacy request, please contact us using the information provided below.

California Privacy Supplement

This section applies only to California residents.

Categories of Personal Information Collected

During the previous twelve (12) months, we may have collected the categories of personal information described in this Privacy Notice, including:

Identifiers
Personal information described in California Civil Code § 1798.80(e)
Professional and employment information
Education information
Internet and electronic network activity information
Protected classification information
Sensitive personal information where necessary for recruiting, legal compliance, or employment purposes

Purposes for Collection

We collect and use personal information for:

Recruiting and hiring
Applicant evaluation
Interviewing and selection
Verification of qualifications
Background checks where permitted
Compliance with legal obligations
Security, auditing, and fraud prevention
Workforce planning and administration

Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this notice or as otherwise permitted or required by law.

California Rights

Subject to applicable limitations and exceptions, California residents may have the right to:

Know what personal information is collected about them.
Access specific pieces of personal information.
Correct inaccurate personal information.
Request deletion of personal information.
Receive information regarding data disclosures.
Limit certain uses of sensitive personal information where applicable.
Exercise privacy rights without retaliation.

Sale or Sharing of Personal Information

The Company does not sell applicant personal information.

The Company does not share applicant personal information for cross-context behavioral advertising purposes.

10. International Applicants

If you apply from outside the United States, your personal information may be transferred to and processed in the United States or other jurisdictions where the Company or its service providers operate, subject to applicable legal requirements.

11. Changes to This Privacy Notice

We may update this Privacy Notice from time to time. Changes will be posted with an updated effective date.

12. Contact Information

If you have questions about this Privacy Notice or wish to exercise applicable privacy rights, please contact:

The Bay Family of Companies

2929 Walker Drive

Green Bay, WI 54311

Acknowledgment

By submitting an application for employment, you acknowledge that you have received and reviewed this Applicant Privacy Notice and understand how your personal information may be collected, used, retained, and disclosed during the recruitment process.