Recruitment Privacy Policy – Gaithersburg Architectural Millwork

Effective Date: June 26, 2025


Gaithersburg Architectural Millwork is committed to protecting the privacy and security of personal information submitted by job applicants through our recruitment platform, powered by Paylocity.

This Privacy Policy outlines how we collect, use, store, and share information provided during the recruitment process.

  

1. Information We Collect

When you apply for a position through Paylocity, we may collect the following categories of information:

  • Personal Identification Information: Name, address, phone number, email address
  • Employment Information: Work history, educational background, references
  • Documents Submitted: Resume/CV, cover letter, certifications, portfolio
  • Voluntary Demographic Data: Race, gender, veteran status (if disclosed)
  • Background Screening Information: If applicable and permitted by      law
  • Interview Notes and Assessments

  

2. How We Use This Information

Your information will be used solely for recruitment purposes, including:

  • Reviewing and evaluating your qualifications
  • Communicating with you about your application status
  • Conducting interviews and assessments
  • Performing background checks (with consent)
  • Complying with applicable employment laws and regulations

  

3. Information Sharing

We do not sell your personal information. Your data may be shared with:

  • Internal Hiring Personnel: HR, hiring managers, and interview teams
  • Third-Party Service Providers: Only as necessary for background screening, assessment tools, or legal compliance
  • Paylocity: As our applicant tracking system provider, Paylocity processes information on our behalf under strict data protection and security standards

  

4. Data Security

We take reasonable and appropriate security measures to protect applicant data from unauthorized access, alteration, or disclosure. This includes encryption, access controls, and secure transmission protocols.

  

5. Data Retention

We retain applicant data only as long as necessary to fulfill recruitment and legal obligations. If you are hired, your application data will become part of your employment record. If you are not selected, your data may be retained for a limited period in case of future opportunities, in accordance with applicable laws.

  

6. Your Rights

Depending on your location, you may have rights to:

  • Access your personal data
  • Correct inaccuracies
  • Request deletion
  • Object to or restrict certain processing

To exercise these rights, contact Marilyn Kontny mkontny@gcabinet.com.

  

7. Changes to This Policy

We may update this Privacy Policy from time to time. The effective date at the top of this policy indicates the most recent revision.

  

8. Contact Us

If you have any questions about this policy or how your information is handled, please contact:

Marilyn Kontny - HR Department
Gaithersburg Architectural Millwork
(540) 680-2735
mkontny@gcabinet.com