Privacy Policy for Online Job Applicants

This privacy policy outlines how milk + honey collects, uses, and protects personal information from job applicants in compliance with applicable Federal and state laws in Texas, California, and Illinois.

Data We Collect

We may collect the following categories of personal information during the application process:

  • Identifiers: Name, email, phone number, postal address, online identifiers.
  • Professional/Employment Information: Resume, work history, education, references.
  • Protected Characteristics: Race, gender, disability status (voluntarily provided).
  • Sensitive Data (if applicable): Social Security number (e.g., for background checks).
  • Internet Activity: IP address, browser type, interactions with our career portal.

Purposes of Data Collection

We use this information to:

  • Evaluate qualifications for employment.
  • Conduct background checks (according to applicable laws).
  • Comply with legal obligations (e.g., equal opportunity reporting).
  • Communicate about application status.

Federal Law Compliance

We comply with relevant federal laws, including:

  • Equal Employment Opportunity Commission (EEOC) requirements regarding protected characteristics.
  • Fair Credit Reporting Act (FCRA) for background check authorizations and notices.
  • Americans with Disabilities Act (ADA) for reasonable accommodations during the application process.

State-Specific Disclosures

Texas Compliance

Under the Texas Data Privacy and Security Act (TDPSA):

  • Texas residents may request access, correction, or deletion of their personal data.

California Compliance

Under the California Consumer Privacy Act (CCPA/CPRA):

  • California applicants may opt out of the "sale" or "sharing" of personal data (if applicable). 
  • Rights include access, deletion, and non-discrimination for exercising privacy rights.
  • Categories of data collected in the past 12 months are listed above.

Illinois Compliance

Under the Right to Privacy in the Workplace Act:

  • We will never request passwords or access to private social media accounts.
  • Publicly available social media content may be reviewed if relevant to job qualifications.

Data Sharing and Security

  • Third Parties: Data may be shared with background check providers, HR platforms, or legal authorities as required.
  • Security Measures: Encryption, access controls, and regular audits to protect applicant data.

Data Retention

We retain applicant data for 1year post-application unless a longer period is required by law.

Your Rights

  • Access/Correction: Contact privacy@milkandhoney.com to review or update your information.
  • Deletion: Contact privacy@milkandhoney.com request removal of your data after the retention period (exceptions apply for legal compliance).
  • Opt-Out: California residents may opt out of selling and sharing your information by emailing marketing.team@milkandhoney.com. (if applicable).

Contact Us

For privacy inquiries or to exercise your rights:

  • Email: privacy@milkandhoney.com
  • Mail: 2905 San Gabriel Street, Suite 300, Austin, Texas 78705
  • Phone: 844.645.5772
  • In order to verify your identity, you will need to provide at least three of the following:
    • Name
    • Telephone number
    • E-mail address
    • Mailing address

Effective Date: [06/01/2025]

This policy integrates requirements from the Texas TDPSA, California CCPA/CPRA, and Illinois Right to Privacy in the Workplace Act.

This policy will be updated to reflect legal changes. The latest version is available at [https://milkandhoneyspa.com/privacy-policy/].