Penn Power Group, LLC Privacy Policy 

Effective Date: June 2025
 

1. Introduction

This Privacy Policy explains how Penn Power Group, LLC (“we,” “our,” or “us”) collects, uses, shares, and protects the personal data of individuals who apply for jobs with us (“Applicants”). We are committed to maintaining the confidentiality and integrity of your personal information.  We use Paylocity, a human resources and payroll application, to assist with our recruitment process. We use Paylocity to process personal information as a data processor on our behalf. 

 

2. What Personal Data We Collect

We may collect the following types of information:

  • Name, address, email address, and phone number
  • Resume/CV, cover letter, and employment history
  • Education background, qualifications, and certifications
  • References and background checks
  • Interview notes and assessments
  • Information collected from publicly available sources (e.g., LinkedIn)
  • Events in the lifecycle of your candidacy
  • Your responses to questionnaires sent to you by us
  • Information about your candidacy and employment options (such as availability to be hired and salary expectations)

3. How We Use Your Data

We use personal data to:

  • Evaluate applications and make hiring decisions
  • Comply with legal and regulatory obligations
  • Respond to internal and external audits or investigations

4. Legal Basis for Processing

We process personal data based on:

  • Your consent (where required)
  • The necessity to perform an employment contract
  • Compliance with legal obligations
  • Our legitimate interest in managing our business operations

5. Data Sharing and Transfers

We may share your personal data with:

  • Authorized HR and management personnel
  • Third-party service providers (e.g., payroll processors)
  • Legal or regulatory authorities when required
  • IT and security service providers
  • We ensure that any third-party recipients protect your data in accordance with this policy and applicable laws.

6. Security and Data Retention

  • We will retain your personal data for as long as we need it to assess you as a candidate or as long as we have a valid legal basis. In accordance with our internal data retention policies and practices, we can decide whether to keep your personal data, delete it      or pseudonymize/anonymize it. 
  • Security. We implement industry standard measures to reduce the risks of damage, loss, unauthorized access, or use, of your personal data. However, these measures do not provide absolute information security. 

7. Your Rights

Your rights may vary, depending on the applicable law. These rights may not be available in certain jurisdictions and/or may be subject to certain derogations or limitations. You may have the following rights:

  • To ask us to receive a copy of your personal data that is stored on our servers
  • To update, correct and/or delete your personal data
  • To request the restriction of processing concerning your personal data or to object the processing of your personal data 
  • To request to obtain a copy of your personal data in a structured, commonly used and machine-readable format
  • If we rely on consent, please note that you have the right to withdraw consent at any time; and/or to lodge a complaint with a supervisory authority. 

If you wish to exercise any of these rights, please contact us. If you choose to exercise any of your rights, we will handle these requests in accordance with applicable law but please note that exercise of some of those rights may have some consequences in your application as a candidate.


9. Changes to This Policy

We may update this policy from time to time. The updated version will be posted on our internal HR platform or made available upon request.


10. Contact Us

If you have questions about this Privacy Policy or how we process your data, please contact:

HR Department
Penn Power Group, LLC

8330 State Road

people@pennpowergroup.com