Candidate Privacy Policy

Last Updated: February 22, 2026


This Candidate Privacy Policy describes how we collect, use, and share your personal information when you apply for a role with us. We are committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner.


This Policy applies to all personal information we collect through our application process, including through our Applicant Tracking System (ATS), provided by Paylocity.


1. Information We Collect

We collect information that you provide to us during the application process, as well as information from other sources. The categories of personal information we may collect include:

  • Contact Information: Name, email address, phone number, mailing address
  • Professional History: Resume/CV, cover letter, employment history, educational background, certifications, skills
  • Identification Data: Information necessary to verify your identity and work authorization
  • Communications: Any information you share when communicating with our recruitment team
  • Sensitive Information: With your explicit consent, we may collect information about race, ethnicity, disability status, or veteran status for diversity and inclusion initiatives and legal compliance.
  • Third-Party Information: We may collect information from recruiters, references, and background check providers, where applicable and with your consent.

2. How We Use Your Information

We use your personal information for legitimate human resources and business management purposes, including:

  • Recruitment and Evaluation: To assess your skills, qualifications, and suitability for current and future employment opportunities.
  • Communication: To communicate with you about your application, the recruitment process, and other relevant opportunities.
  • Compliance: To comply with applicable laws and regulations, such as employment and data privacy laws.
  • Background Checks: To conduct employment-related background checks, with your explicit consent.

3. SMS/Text Messaging Communications

As part of our recruitment process, you have the option to receive communications from us via SMS/text message through our ATS. This service is designed to provide you with timely updates regarding your application.

  • Consent: Your participation in our SMS/text messaging program is entirely voluntary. You must provide your consent to receive these communications, by checking a box during the application process. You are not required to opt-in to be considered for any role.
  • Purpose: If you choose to opt-in, we will use text messaging to send you job-related information, which may include application status updates, interview scheduling, and reminders. We will not use this service for marketing purposes.
  • Opt-Out: You can opt-out of receiving text messages at any time by replying “STOP” to any message you receive from us. Upon receiving your request, we will send you a final confirmation message, and you will no longer receive text messages from us.
  • Data Sharing: We will not sell or share your mobile phone number with third parties for their marketing purposes. Your number will only be shared with our service providers, such as our ATS provider, for the sole purpose of facilitating these communications.

4. How We Share Your Information

We may share your personal information with the following categories of third parties:

  • Service Providers: Companies that provide services on our behalf, such as our ATS provider, background check providers, and recruitment agencies.
  • Legal Requirements: We may disclose your information to comply with a legal obligation, a court order, or a request from a government authority.

5. Data Retention and Security

We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including for the duration of the recruitment process. If you are not hired, we may retain your information for a limited period to consider you for future opportunities, with your consent. We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, use, or disclosure.


6. Your Rights

Depending on your jurisdiction, you may have certain rights regarding your personal information, such as the right to access, correct, or delete your data. To exercise your rights, please contact us using the information below.


7. Changes to This Policy

We may update this Policy from time to time. We will notify you of any significant changes by posting the new Policy on our careers page or by other means as required by law.


8. Contact Us

If you have any questions or concerns about this Privacy Policy or our data-handling practices, please contact us at:

 hr@decimore.com