Candidate Privacy Policy

Effective Date: 07/06/26


Introduction

Arbour National LLC ("Company," "we," "us," or "our") is committed to protecting the privacy and security of personal information provided by job applicants and candidates throughout our recruitment and hiring process.

This Candidate Privacy Policy explains how we collect, use, disclose, store, and protect personal information when candidates visit our careers site, submit applications, participate in interviews, or otherwise engage with our hiring process.


Information We Collect

We may collect the following categories of personal information:


Information You Provide Directly

  • Name
  • Address
  • Email address
  • Telephone number
  • Resume/CV and cover letter
  • Employment history
  • Education history
  • Professional  certifications and licenses
  • Skills and qualifications
  • Salary expectations
  • References and reference contact information
  • Information provided during interviews or assessments

Information Collected Automatically

When you visit our careers site or application platform, we may automatically collect:

  • IP address
  • Browser type and device information
  • Website usage information
  • Date and time of access
  • Cookies and similar tracking technologies

Information From Third Parties

We may obtain information from:

  • Recruitment agencies
  • Professional networking  sites such as LinkedIn
  • Background-check providers (where permitted by law)
  • References provided by you

How We Use Your Information

We use candidate information to:

  • Evaluate qualifications for employment opportunities
  • Process and manage job applications
  • Schedule and conduct interviews
  • Communicate regarding employment opportunities
  • Verify employment history, education, and references
  • Conduct background screenings where permitted by law
  • Improve our recruiting processes and candidate experience
  • Meet legal, regulatory, and compliance obligations
  • Maintain hiring records and reporting requirements

Legal Basis for Processing

Where required by applicable law, we process personal information based on one or more of the following legal grounds:

  • The recruitment process and consideration of employment opportunities
  • Compliance with legal obligations
  • Legitimate business interests in hiring qualified candidates
  • Candidate consent where required

Information Sharing

We may share candidate information with:

  • Internal hiring managers and recruiting personnel
  • Human resources personnel
  • Service providers supporting recruiting and applicant tracking activities (including Paylocity)
  • Background screening vendors
  • Government agencies or regulatory authorities when required by law
  • Professional advisors, auditors, or legal counsel

We do not sell candidate personal information.


Data Retention

We retain candidate information for as long as necessary to:

  • Complete the recruitment process
  • Maintain employment records if hired
  • Comply with legal, tax, regulatory, and reporting requirements
  • Resolve disputes and enforce agreements

If you are not selected for a position, we may retain your information for future opportunities unless prohibited by law or you request deletion where applicable.


Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, disclosure, alteration, or destruction.

While we strive to protect personal information, no method of electronic transmission or storage can be guaranteed to be completely secure.


Your Rights

Depending on your location and applicable law, you may have the right to:

  • Access your personal information
  • Correct inaccurate information
  • Request deletion of personal information
  • Restrict or object to certain processing activities
  • Withdraw consent where processing is based on consent
  • Request a copy of your personal information

To exercise any applicable rights, please contact us using the information below.


Cookies and Tracking Technologies

Our careers site and recruiting platforms may use cookies and similar technologies to improve functionality, analyze traffic, and enhance user experience.

You may manage cookie preferences through your browser settings.


International Data Transfers

If personal information is transferred to another jurisdiction, we will take reasonable steps to ensure appropriate safeguards are in place and comply with applicable privacy laws.


Contact Us

If you have questions regarding this Candidate Privacy Policy or how your information is handled, please contact:

Arbour National LLC


Email: hr@stins.com
Address: 5444 Riverside Drive, Macon, GA, 31210

Changes to This Policy

We may update this Candidate Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

By submitting an application or participating in our recruitment process, you acknowledge that you have reviewed this Candidate Privacy Policy.