Privacy Policy – Applicant and Employee Personal Data
1. Introduction
TalentBridge, Inc. and its affiliates (“Company,” “we,” “our,” or “us”) are committed to protecting the privacy and security of personal data of our job applicants, employees, contractors, and other workforce members. This section of our Privacy Policy explains how we collect, use, disclose, and safeguard personal data in connection with our recruitment, employment, and human resources practices.
2. Categories of Personal Data Collected
We may collect and process the following categories of personal data:
- Identification and Contact Information: Name, address, phone number, email, date of birth, social security number (or equivalent), and government-issued ID.
- Employment and Educational Background: Resume/CV, employment history, educational qualifications, professional licenses, references, and background check information.
- Employment Data (for employees): Job title, department, compensation, benefits information, work schedule, performance data, attendance, disciplinary records, and training records.
- Financial Information: Bank account details for payroll, tax information, and withholding elections.
- Health and Safety Information: Medical certificates, disability accommodations, occupational health assessments, COVID-19 status (where permitted), and incident reports.
- Technology and System Use Data: Company device usage, access logs, email and internet usage, and login credentials.
- Photographs and Video: ID badge photos, surveillance footage (where applicable), or photographs from company events.
- Sensitive Personal Data: We may collect sensitive data only where required or permitted by law, such as information regarding race, ethnicity, sexual orientation, biometric data, or health information.
3. Purposes of Processing Personal Data
We use personal data for the following purposes:
- To process job applications and evaluate candidates.
- To onboard and manage employment relationships.
- To administer payroll, benefits, and other HR functions.
- To comply with legal, tax, and regulatory obligations.
- To ensure workplace safety and security.
- To evaluate performance and support career development.
- To investigate and respond to grievances or legal claims.
- To monitor and maintain compliance with internal policies.
4. Data Sharing and Disclosure
We may share personal data with:
- Authorized personnel within the company (e.g., HR, IT, managers)
- Third-party service providers (e.g., payroll processors, benefit administrators, IT services)
- Government authorities, regulatory bodies, or law enforcement as required by law
- Legal and professional advisors
- Affiliates or successors in the event of a corporate transaction
All third parties are required to handle data securely and in accordance with applicable data protection laws.
5. Data Retention
We retain applicant and employee personal data only as long as necessary to fulfill the purposes described above, comply with legal obligations, and resolve disputes. Retention periods may vary depending on the type of data and applicable laws.
6. Data Security
We implement appropriate technical and organizational security measures to protect personal data against unauthorized access, disclosure, alteration, or destruction.
7. Data Subject Rights
Subject to applicable law, individuals may have the right to:
- Access, correct, or delete their personal data
- Object to or restrict certain processing
- Withdraw consent (where processing is based on consent)
- Lodge a complaint with a data protection authority
8. Updates to this Policy
We may update this section from time to time. When we do, we will revise the “Last Updated” date and notify affected individuals where required.
Last Updated: 7/25/2025