Lynn's Inc. & Affiliates 

Applicant Privacy Policy

Purpose

The Company is committed to protecting the privacy and confidentiality of personal information collected from job applicants. This Applicant Privacy Policy explains how we collect, use, store, and protect applicant information during the recruitment and hiring process.

Scope

This policy applies to all individuals who apply for employment with the Company, including applicants for full-time, part-time, exempt, temporary, seasonal, or internship positions.

Information We Collect

During the application and hiring process, we may collect personal information including, but not limited to: 

· Contact information (name, address, phone number, email address)

· Employment history and work experience

· Education, training, and certifications

· Resume, cover letter, and application responses

· References and reference check information

· Screener question answers and information

· Interview notes and assessments

· Background check or pre-employment screening information (where applicable by law and regulation)

· Eligibility to work in the United States

· Any information you voluntarily provide during the application process

We do not intentionally collect sensitive personal information unless required or permitted by law.

How We Use Applicant Information

Applicant information is used for legitimate business and employment-related purposes, including:

· Evaluating qualifications and suitability for employment

· Communicating with applicants regarding their application or interview status

· Conducting background checks or employment verifications, where applicable

· Complying with legal, regulatory, and reporting obligations

· Improving our recruitment and hiring processes

Disclosure of Information

Applicant information may be shared on a limited basis with:

· Internal personnel involved in the hiring process including different store locations

· Third-party service providers (such as background check providers or applicant tracking systems) who assist with recruitment and hiring

· Government agencies or legal authorities when required by law

The Company does not sell applicant personal information.

Data Retention

Applicant information is retained only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law. If an applicant is hired, relevant information will become part of the employee’s personnel file.

Data Security

The Company takes reasonable administrative, technical, and physical measures to safeguard applicant information against unauthorized access, use, or disclosure. All applicant information will be stored through Paylocity Recruiting and Onboarding services.

Applicant Rights

Applicants may have certain rights regarding their personal information, including the right to request access to or correction of their information. Requests should be directed to the Company’s Human Resources or Administrative department.

Accuracy of Information

Applicants are responsible for ensuring that all information provided during the application process is accurate, complete, and truthful. Providing false or misleading information may result in disqualification from consideration or withdrawal of an employment offer. If employed, false or misleading application information may result disciplinary action up to and including termination.

Policy Updates

The Company reserves the right to modify this Applicant Privacy Policy at any time. Updates will be posted on Company career pages.