1. Purpose

La Colonia Medical Center (“we,” “our,” or “the Company”) is committed to protecting the privacy and confidentiality of personal information collected from our employees, job applicants, and authorized users (“you”) when accessing or using our HR platform, including Paylocity and other related systems.

This Privacy Statement explains how we collect, use, store, share, and protect your information in accordance with applicable federal and state privacy laws, including HIPAA (where applicable), the Fair Credit Reporting Act (FCRA), and other relevant regulations.

2. Information We Collect

We may collect and process the following types of personal information:

Identification and Contact Information: Name, address, email, phone number, date of birth, and Social Security number.

Employment Information: Job title, department, supervisor, hire date, employment status, and work history.

Payroll and Compensation Data: Bank account details, tax withholding information, wage and salary records, and benefits elections.

Compliance and Credential Information: Licenses, certifications, and background check information (if applicable).

Device and Usage Data: Limited technical data when accessing Paylocity or other HR systems from personal or work devices, including IP address, browser type, and session activity.

3. How We Use Your Information

Your information is used only for legitimate business and employment purposes, including but not limited to:

Payroll processing and benefits administration

Timekeeping, attendance, and scheduling

Performance management and training

Compliance with federal and state employment laws

Internal HR reporting and workforce planning

Communication regarding employment matters

We do not sell or rent your personal data to any third parties.

4. Information Sharing

We may share your data only as necessary with:

Authorized HR system providers (such as Paylocity)

Payroll processors, benefits administrators, and insurance carriers

Federal and state agencies as required by law

Authorized third-party service providers bound by confidentiality agreements

All vendors and partners are required to safeguard your information consistent with this Privacy Statement and applicable law.

5. Data Security

We implement administrative, technical, and physical safeguards to protect your personal information against unauthorized access, loss, misuse, or disclosure. Employees are expected to follow company policies on device security and confidentiality when accessing HR systems from personal or company devices.

6. Data Retention

Your personal information is retained only as long as necessary for employment, legal, or compliance purposes, and securely deleted thereafter in accordance with our retention policies.

7. Your Rights and Responsibilities

You may request access, correction, or deletion of certain personal information as permitted by law by contacting the HR Department.

Employees are responsible for maintaining the confidentiality of their Paylocity login credentials and for promptly reporting any suspected unauthorized access or data breach.

8. Updates to This Policy

We may update this Privacy Statement periodically. Any changes will be communicated through official company channels and posted within Paylocity.

9. Contact Information

For questions or concerns regarding this Privacy Statement, please contact:

Human Resources Department
La Colonia Medical Center