Privacy Policy for Job Applicants

Effective Date: 4/16/2025
Last Updated: 4/16/2025

APEX Controls ("Company", "we", "us", or "our") is committed to protecting the privacy and security of personal information submitted by job applicants ("you"). This Privacy Policy explains how we collect, use, store, and protect your personal data during and after the recruitment process.

Information We Collect

We may collect and process the following categories of personal information: Contact Details: Name, email address, phone number, mailing address. Application Materials: Resume/CV, cover letter, work samples, references. Professional Information: Employment history, education, qualifications, skills, and certifications. Assessment Data: Results from interviews, tests, or technical evaluations. Background Check Information (where legally permitted): Criminal history, credit history, etc. Demographic Data (optional and anonymized where possible): Gender, ethnicity, veteran status, or disability status. Device & Technical Information (if applying online): IP address, browser type, access times, pages viewed.

How We Use Your Information

We use your personal information for the following purposes: To process and evaluate your application. To communicate with you during the hiring process. To assess your qualifications for current and future job opportunities. To verify your information and conduct background checks (where permitted by law). To comply with legal and regulatory requirements. To improve our recruitment process and candidate experience.

Legal Bases for Processing

Depending on your location, we may rely on different legal grounds to process your data, including: Your consent (where required). Contractual necessity to take steps prior to entering into an employment contract. Legal obligations to comply with applicable employment and labor laws. Legitimate interests such as assessing and selecting qualified candidates.

Data Sharing and Transfers We may share your information with: Internal personnel involved in the hiring process.

Third-party service providers (e.g., background check services, recruitment platforms). Legal and regulatory authorities if required by law. If we transfer your data outside your country of residence, we will ensure appropriate safeguards are in place, such as Standard Contractual Clauses or other legal mechanisms.

Data Retention

We retain your personal data: Only as long as necessary for the purposes stated in this policy. For a longer period if legally required or to establish, exercise, or defend legal claims. With your consent, to consider you for future job opportunities. You may request deletion of your data at any time (subject to legal obligations).

Your Rights 

Depending on your jurisdiction, you may have rights to: Access the personal data we hold about you. Request correction or deletion of your data. Object to or restrict certain processing. Withdraw consent (if processing was based on consent). Lodge a complaint with a data protection authority.

Security 

We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, or misuse.

Changes to This Policy

We may update this policy from time to time. Any changes will be posted on our careers page or sent to you directly if applicable.

Contact Us

If you have any questions about this policy or your personal data, please contact us at:

APEX Controls

Human Resources
hr@solutionsbyapex.com

P.O. Box 118, Hudsonville, MI 49426