Recruitment Privacy Policy – Zaro’s Family Bakery
1. Purpose
Zaro’s Family Bakery ("Company," "we," "our," or "us") is committed to protecting the privacy and security of personal information collected during our recruitment and hiring processes. This Recruitment Privacy Policy explains how we collect, use, disclose, store, and protect personal information of job applicants and prospective candidates.
By submitting an application, resume, or other information to the Company, you acknowledge and agree to the practices described in this Policy.
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2. Information We Collect
During the recruitment process, we may collect the following categories of personal information:
Information You Provide Directly
• Name, address, email address, and phone number
• Resume, CV, cover letter, and employment history
• Educational background and professional qualifications
• Skills, certifications, licenses, and references
• Compensation expectations and work preferences
• Information provided during interviews and assessments
Information Collected from Third Parties
• Employment references
• Background check information (where permitted by law)
• Recruitment agencies and job boards
Automatically Collected Information
When you apply through our website or applicant tracking system, we may collect:
• IP address
• Device and browser information
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3. How We Use Your Information
We use applicant information for legitimate recruitment and business purposes, including:
• Reviewing and assessing job applications
• Evaluating qualifications and suitability for employment
• Scheduling and conducting interviews
• Verifying employment history, education, and references
• Conducting background checks where legally permitted and applicable
• Communicating with candidates regarding opportunities
• Managing recruitment records and compliance obligations
• Improving recruitment processes and candidate experience
• Considering candidates for future employment opportunities, where permitted
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4. Legal Basis for Processing
Where applicable, we process personal information based on:
• Candidate consent
• Performance of pre-employment activities
• Compliance with legal obligations
• The Company's legitimate interests in hiring qualified candidates
• Other lawful bases permitted under applicable privacy laws
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5. Sharing of Information
We may share applicant information with:
• Human Resources personnel and hiring managers
• Authorized recruitment service providers
• Background screening providers
• Technology vendors supporting recruitment systems
• Professional advisors and auditors
• Government agencies or regulatory authorities when required by law
We do not sell candidate personal information.
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6. International Data Transfers
If applicant information is transferred across borders, the Company will implement appropriate safeguards and protections required by applicable data protection laws.
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7. Data Retention
We retain applicant information only for as long as necessary to:
• Complete the recruitment process
• Meet legal, regulatory, and compliance obligations
• Resolve disputes and enforce agreements
• Consider candidates for future opportunities (where permitted)
When information is no longer required, it will be securely deleted or anonymized.
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8. Data Security
The Company maintains reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, disclosure, alteration, or destruction.
While we strive to protect personal information, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
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9. Candidate Rights
Depending on applicable law, candidates may have the right to:
• Access their personal information
• Request correction of inaccurate information
• Request deletion of personal information
• Restrict or object to certain processing activities
• Withdraw consent where processing is based on consent
• Receive a copy of their personal information
• Lodge a complaint with a relevant supervisory authority
To exercise these rights, please contact us using the information below.
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10. Equal Employment Opportunity Information
Any demographic, diversity, or equal employment opportunity information voluntarily provided by candidates will be used only for lawful purposes and will not be used in a discriminatory manner when making employment decisions.
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11. Children's Information
Our recruitment activities are intended for individuals who are legally eligible for employment. We do not knowingly collect personal information from children except where permitted by applicable law.
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12. Changes to This Policy
The Company may update this Recruitment Privacy Policy from time to time. Any updates will be posted on our careers website and will become effective upon publication.
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13. Contact Information
If you have questions about this Recruitment Privacy Policy or how your personal information is handled, please contact:
Zaro’s Family Bakery
Privacy Officer / Human Resources Department
Email: HR@zaro.com
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Acknowledgment: By submitting your application, you acknowledge that you have read and understood this Recruitment Privacy Policy and consent to the collection and processing of your personal information as described herein, where required by applicable law.