Privacy Recruitment Policy

Effective Date: July 30, 2025
 

1. Purpose

Ace Distributing is committed to protecting the privacy and security of your personal information. This Privacy Recruitment Policy outlines how we collect, use, store, disclose, and protect personal data during our recruitment process in compliance with applicable data protection laws.


2. Scope

This policy applies to all job applicants and candidates applying for roles at Ace Distributing, whether submitted via our careers site, third-party job boards, recruiting agencies, or other means.


3. Personal Data We Collect

During the recruitment process, we may collect the following categories of personal data:

  • Contact details      (e.g., name, email, phone number, address)
  • Professional information      (e.g., CV/resume, work history, education, certifications)
  • References and background      information (e.g., references, background      checks, criminal record checks where lawful)
  • Interview and assessment data      (e.g., interview notes, assessment results)
  • Right-to-work documentation      (e.g., ID documents, work permits)
  • Voluntary demographic data      (e.g., gender, ethnicity, disability status – if collected for diversity      monitoring)
  • Other data      you voluntarily provide during the recruitment process

4. Purpose of Data Collection

We process candidate personal data for the following purposes:

  • To assess qualifications,      skills, and suitability for the role
  • To communicate with you during      the recruitment process
  • To manage and improve our      recruitment and hiring processes
  • To comply with legal      obligations
  • To maintain records of hiring      activities

5. Legal Basis for Processing

Depending on your jurisdiction, we process personal data based on one or more of the following legal grounds:

  • Your consent
  • Legitimate business interests
  • Compliance with legal      obligations
  • Performance of a contract or      steps to enter into a contract

6. Data Sharing

We may share your personal data with:

  • Internal HR and hiring teams
  • Background check providers      (with your consent)
  • Third-party recruitment      platforms or agencies assisting with hiring
  • Legal or regulatory bodies      where required

We do not sell candidate personal information to third parties.


7. Data Retention

We retain candidate data for as long as necessary to fulfill the purposes for which it was collected or as required by law. If you are not hired, we may retain your data for a limited period to consider you for future roles, unless you request otherwise.


8. Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, use, disclosure, alteration, or destruction.


9. Your Rights

Depending on your location, you may have the following rights:

  • Access to your personal data
  • Correction of inaccurate data
  • Deletion of your data
  • Objection to processing
  • Data portability
  • Withdrawal of consent (if applicable)

To exercise your rights, please contact us at hgabell@acebeer.com.


10. Changes to This Policy

We may update this policy from time to time. Any changes will be posted on our careers page with a revised effective date.


11. Contact Information

For any questions or concerns about this policy or your personal data, please contact:

Ace Distributing
hgabell@acebeer.com
717-755-0774
100 Mifflin Drive Wrightsville, PA 17368