Privacy Policy for Employment Applicants

Effective Date: April 17, 2025

 

At Orthopedic Institute, we are committed to protecting your personal information and ensuring transparency in how we collect, use, and safeguard your data. This Privacy Policy outlines how we collect, process, and store the personal information you provide when applying for employment with our clinic.

 

1. Information We Collect

We collect personal information that you voluntarily provide when applying for a position with Orthopedic Institute, including but not limited to:

• Personal Identification Information: Name, email address, phone number, home address.
   
• Application Details: Resume/Curriculum Vitae (CV), cover letter, references, and other application-related materials.
   
• Background Information: Education history, employment history, professional qualifications, certifications, and licenses relevant to the position.
   
• Sensitive Data (if applicable): Health information or criminal background checks (only when legally required or with your consent).
   

2. How We Use Your Information

The personal information we collect is used for the following purposes:

• Processing Job Applications: To evaluate your qualifications, skills, and experience for the position(s) you apply for.
   
• Communication: To contact you regarding your application status, interviews, or other relevant job-related information.
   
• Background Checks: To conduct necessary background checks (e.g., criminal, professional license verification) where applicable.
   
• Legal Compliance: To comply with applicable laws and regulations, including healthcare and employment standards.
   

3. Information Sharing

We respect your privacy and will not sell, rent, or share your personal information with third parties without your consent, except in the following circumstances:

• With service providers: Third-party vendors who assist us in conducting background checks, verifying credentials, or managing application systems.
   
• Legal Compliance: Where required by law, such as in response to a subpoena, court order, or regulatory request.
   
• Internal Use: Your information may be shared with HR staff, hiring managers, and other individuals involved in the hiring process.
   

4. Data Security

We employ a variety of security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encryption: Protecting sensitive data during transmission.
   
• Access Control: Restricting access to your information to authorized personnel only.
   
• Regular Audits: Conducting regular security assessments to ensure the ongoing protection of your data.
   

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. If you are not selected for a position, we may retain your application for future opportunities, unless you request its deletion.

6. Your Rights

You have certain rights regarding the personal information we collect, including:

• Access: You may request access to the personal information we hold about you.
   
• Correction: You may request corrections to any inaccurate or incomplete information.
   
• Deletion: You may request the deletion of your personal information, subject to legal and regulatory requirements.
   
• Withdrawal of Consent: You may withdraw your consent at any time for the processing of your personal information (if applicable).
   To exercise any of these rights, please contact us using the contact information below.

7. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be communicated to you through appropriate means, and the updated Privacy Policy will be posted on our website. Please review this policy periodically to stay informed about how we are protecting your information.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or our practices regarding your personal information, please contact us:

• Privacy Officer: Danika Adams, Informatics & Compliance Manager
   
• Email: DAdams@ortho-i.com
   
• Phone: 605-331-5890
   
• Mailing Address: 2120 Live Stronger Street
                                  Tea, SD  57064

9. Compliance with Legal Requirements

 Orthopedic Institute complies with applicable privacy laws, including the Health Insurance Portability and Accountability Act (HIPAA), General Data Protection Regulation (GDPR) (if applicable), and other relevant data protection regulations, ensuring that your personal information is handled responsibly and securely.