All About Books Job Applicant Privacy Statement:

All About Books (AAB) respects your privacy. We are committed to protecting the personal information of job applicants and candidates in compliance with federal laws, New York State Labor Laws, and local ordinances. We collect personal information  from applicants strictly for legitimate recruitment and legal management purposes. This information is stored securely and only shared with AAB employees involved in recruitment and hiring processes. AAB follows NYS labor law guidelines regarding your personal digital footprint, and will never request that you share user names, passwords, or login details for any personal electronic accounts. Background and reference checks are performed with your knowledge and consent, and information gathered from these inquiries will remain confidential. 

All About Books Job Applicant Privacy Policy

Effective Date: July 17, 2026

All About Books respects your privacy. We are committed to protecting the personal information of job applicants and candidates in compliance with federal laws, New York State Labor Laws, and local ordinances. This policy details how we handle your personal data during our talent acquisition activities. 

1. Information We Collect

We collect personal information directly from you, automatically through our careers portal, and from verified third parties. This includes:

  • Identifiers: Your full name, email, mailing address, and phone number.
  • Professional History: Your resume/CV, cover letter, past employers, and professional certifications.
  • Educational Background: Degrees earned, institutions attended, and academic transcripts.
  • Work Eligibility: Your citizenship, residency status, visas, and immigration credentials.
  • Interview Records: Evaluation feedback, notes, and authorized audio/video recordings.
  • Third-Party Data: Permissible background checks and professional reference notes. 

2. New York Specific Electronic Account Protections

In compliance with New York Labor Law Section 201-i, we establish strict boundaries regarding your personal digital footprint: 

  • No Password Requests: We will never ask, require, or coerce you to provide usernames, passwords, or login details for any personal electronic account. 
  • No Forced Access: We will not request that you log into a personal social media platform or private account in the presence of our hiring staff. 
  • No Content Reproduction: We will not force you to copy or reproduce photos, videos, or messages hosted within a private personal account. 
  • Public Domain Exception: As permitted by law, this does not restrict us from viewing information about an applicant that is publicly available or in the public domain without login credentials. 

3. How We Use Your Data

We process your personal information strictly for legitimate recruitment and legal management purposes:

  • Evaluating Qualifications: Assessing skills, qualifications, and role suitability.
  • Communication: Handling interview scheduling, inquiries, and application updates.
  • Verification: Conducting lawful employment verifications and background screenings.
  • Legal Compliance: Satisfying EEO reporting, tax authorities, and wage transparency frameworks.

4. Sharing and Disclosure

We maintain candidate records as strictly confidential. We do not sell your personal data. Data is shared only with: 

  • Internal Staff: Human resources, hiring managers, and interviewers with an active role in evaluation.
  • Service Providers: Third-party Applicant Tracking Systems (ATS), background screening services, and secure cloud vendors.
  • Legal Mandates: Court orders, regulatory agencies, or law enforcement bodies when legally required. 

5. Data Security & Retention

  • Security: We apply strict technical and administrative safeguards to protect your personal details against unauthorized access or loss.
  • Hired Profiles: If you are hired, your application data moves securely into your official employee profile.
  • Unsuccessful Profiles: If you are not selected, we safely retain your record for 1 year for future role matching, or until you request its deletion. 

6. Your Rights and Access Requests

New York applicants may request to access, update, or correct inaccuracies in their submitted recruitment data. To submit a request, contact our privacy team using the contact info below. 

7. Contact Us

For questions regarding New York compliance or to update your personal data, please contact our HR Department:

  • Email: donna@allaboutbooks.org
  • Mailing Address: 

Donna Border

 PO Box 266

 Canandaigua, NY 14424