Candidate Privacy Practices

Heart Math Tutoring (“Heart”) is committed to protecting the privacy and security of personal information provided by job applicants and candidates during the recruitment process. These Candidate Privacy Practices explain how we collect, use, disclose, and protect your personal information, and your rights regarding that use of that information.

 

Information We Collect

• Identifying information: Name, address, phone number, email address, date of birth.
• Application information: Resume/CV, cover letter, work experience, education history, skills,certifications.
• Screening information: Interview notes, assessment results, references, background checkresults (if applicable).
• Voluntary demographic information: Race, ethnicity, gender, veteran status, or disability status (ifprovided voluntarily and as allowed by law).
• Scheduling information: Availability, time zone.
• Technical information: IP address, browser type, device ID, and usage logs when interacting withour applicant portals.

How We Use Your Information

We use your personal data for legitimate Heart Business Operations purposes, including:

• Reviewing and job applications.
• Communicating with you about your application or interview.
• Assessing qualifications, skills, and suitability for the role.
• Conducting reference and background checks, where applicable.
• Scheduling interviews or assessments.
• Complying with legal and regulatory obligations.
• Analyzing and improving our hiring process.

How We Share Your Information

We may share your information with:

• Internal employees involved in the hiring process
• Third-party service providers that support recruitment activities (e.g., applicant tracking systems,video interview platforms, scheduling tools).
• Background check providers (only with your explicit consent).
• Regulatory authorities or legal entities if required by law.

We do not sell or rent candidate information to third parties.

Data Retention

We retain candidate data for as long as necessary to complete the hiring process and in accordance with applicable legal requirements. If you are not hired, we may keep your information for a limited time for potential future opportunities, unless you request otherwise.

 

Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal information we hold about you.
• Request corrections or updates to your information.
• Request deletion of your information (subject to legal or operational retention needs).
• Object to or restrict certain processing activities.
• Lodge a complaint with a data protection authority.

To exercise your rights, contact us at: communications@heartmathtutoring.org

 

Security Measures

We implement reasonable and appropriate security measures to protect your personal data from unauthorized access, loss, or misuse. 

Updates to These Practices

We may update these practices from time to time. Any changes will be posted on this page with a revised effective date.

Contact Us

If you have any questions or concerns about these practices or our use of your information, please contact us at: 

Heart Math Tutoring

Charlotte, NC 28217

communications@heartmathtutoring.org

Drafted with assistance from a generative AI tool.