NOTICE OF PRIVACY FOR APPLICANTS

This Notice of Privacy Practices for Job Applicants (“Applicant Notice”) describes how OrthoCincy (“we,” “us,” or “our”) processes information in connection with our recruiting activities.


Please Note: Where a job applicant uses our products or mobile, including our websites (together, our “Services”), other terms may also be applicable to any information collected about the job applicants. 


1. Information We Collect

When you apply for a job with us, we may collect certain information from and about you in order to evaluate and process that application. This information may include: 

  • Contact information, such as      name, telephone number, address, email, and username; 
  • Previous work experience,      compensation, education, degrees, language, and other skills and      employment-related information; 
  • Professional and other      work-related licenses, permits, and certifications; 
  • Awards and professional      memberships; 
  • Work authorization      status; 
  • Information relating to      references; 
  • Information from social media      sites if you choose to link your application to a social media; and 
  • Any other information you elect      to provide to us (e.g., employment preferences, willingness to relocate,      and desired salary). 

Depending on the stage of an application, in addition to the information you provide to us, we may obtain information about you from other third parties, such as platforms used to collect application information, recruiters, references, former employers, and law enforcement agencies. 


2. How We Use Information

The information that you submit during a job application process will be used to evaluate and consider you as a candidate for positions in accordance with the following: 

  • Analyze your qualifications for      the job you applied for or future jobs that may match your profile; 
  • Communicate with you regarding      your job application, your inquiries and requests, other job openings, or      important notices; 
  • Conduct criminal history,      background, and employment checks, if we offer you a position; and
  • Comply with or monitor our      compliance with any applicable law or regulation. 

We may use and share information in an aggregated or de-identified manner data at our discretion, including for research, analysis, modeling, marketing, and improvement of our Services. 


3. How We Share Your Information

We may share your information in the following circumstances: 

  • Vendors and Service      Providers. We may share your information      with vendors and service providers that we believe need the information to      perform a technology, business, or other professional function for us,      including providing products or Services to you or our clients on our      behalf, creating or maintaining our databases, researching and analyzing      the people who request information from us, preparing and distributing      communications, or responding to inquiries.  
  • Affiliates. We may share your information with companies that      we own or control, that are owned or controlled by us, or that are under      common ownership or control for legitimate business purposes.
  • Legal. We share information where necessary to comply with      applicable law, to respond to requests from law enforcement agencies or      other government authorities or third parties, as permitted by law, and      without your consent when it is necessary to protect our customers,      employees, or property; in emergency situations; or to enforce our rights      under our terms of service and policies. 

4. Cookies and Other Tracking Technologies

We may use various cookies, technologies, and other automated means to collect certain information about your use of our Services.


5. Retention & Disposal

We retain information as long as necessary to fulfill the purposes for which we collected it, for legitimate business reasons, or as required by law. We may need to keep your data for longer than our specified retention periods to honor your requests, including to continue keeping you opted out of marketing emails, or to comply with legal or other obligations. When we dispose of information, we use secure means, such as either physically or electronically erasing information or making it anonymous in a non-recoverable manner.


6. Security

We implement the appropriate organizational, technical, and physical security measures and controls to protect the confidentiality, integrity, and availability of the personal information entrusted to us. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please immediately notify us of the problem by contacting us at hr@orthocincy.com. If required by state law, you will be notified of any suspected breach of security. 


7.  Changes to our Job Applicant Notices

We reserve the right to modify, alter, or update the terms and conditions of this Notice from time to time without prior notice. We will post those changes on this page in addition to updating the “Last Updated” date at the top of this webpage. Modifications shall become effective immediately upon being posted.  


8.  Contact Us

If you have any questions about this Notice or our information handling practices, please contact us at hr@orthocincy.com.