Transwest Inc. (“Company," "we," "us," or "our") is committed to protecting the privacy and personal information of all job applicants. This Privacy Policy applies to all public-facing career pages, job applications, and interview scheduling tools used in our recruiting process.


1. Information We Collect

We collect the following categories of information directly from you when you apply for a job with us or interact with our recruiting tools:

  • Identifying information (e.g., full name, phone number, email, address)
  • Employment history and resume details
  • Education history and certifications
  • Demographic information (e.g., race/ethnicity, gender, veteran status, disability status) for EEO compliance
  • Voluntarily submitted information (e.g., cover letters, preferences)
  • Background check information via third-party vendors (after conditional offer, where applicable)

2. How We Use Your Information

Your information is used solely for purposes related to recruiting and hiring, including:

  • Evaluating your qualifications for employment
  • Contacting you regarding your application
  • Scheduling interviews
  • Complying with legal and regulatory requirements (e.g., EEO reporting)
  • Considering you for future job openings (unless you opt out)
  • If hired, your information may be retained and used to manage your employment relationship with us.

3. Data Retention

We retain applicant data for one (1) year from the date of submission unless a longer retention period is required by law. If you are hired, relevant information will be transferred to your employee file.
 

4. Sharing of Personal Information

We may share your information with:

  • Authorized employees involved in the hiring process
  • Third-party service providers (e.g., background screening companies, applicant tracking systems)
  • Government agencies if required by law (e.g., EEO, OFCCP reporting)
  • We do not sell your personal information or share it with entities outside the United States. 

5. Your Privacy Rights

Depending on your state of residence, you may have the right to:

  • Request access to your personal information
  • Request correction or deletion of your data
  • Opt out of the retention of your data for future opportunities

The California Consumer Privacy Act (“CCPA”), as amended by the California Privacy Rights Act of 2020 (“CPRA”), provides residents of California with the right to receive certain disclosures regarding the collection, use, and sharing of information about them, as well as rights to know/access, delete, opt-out of the sale of personal information, and to be free from discrimination based on exercising their CCPA rights.
 

To submit a request under these rights, please contact us using the instructions below:

Send an email to recruiting@transwest.com with the subject line "Candidate Data Request" and include:

  • Your full name
  • The position you applied for
  • A description of your request (access, correction, deletion, or opt-out)

We will respond within the timeframe required by applicable law.
 

6. Security Measures

We use reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, use, or disclosure.
 

7. Jurisdictional Compliance

We comply with all applicable local, state, and federal privacy laws. If any provision of this Privacy Policy conflicts with a law or regulation in a particular jurisdiction, that law or regulation will control and supersede the conflicting provision. Our intent is to fully comply with all privacy laws in every state where we operate.
 

8. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. The effective date will be updated accordingly. Continued use of our recruiting pages after changes constitutes acceptance.
 

9. Contact Us

For questions about this policy or your personal data, please contact  Transwest Human Resources at 303-301-7479 or recruiting@transwest.com.