Wallace P. Johnson Plumbing & Heating - Applicant Privacy Policy 

Effective Date: June 7, 2025 

Wallace P. Johnson Plumbing & Heating ("we," "us," or "our") is committed to protecting the privacy and security of the personal information of our job applicants. This Recruitment Privacy Policy describes how we collect, use, store, and disclose your personal information during the recruitment and hiring process. 

By submitting your application and personal information, you agree to the terms of this policy. 

1. Information We Collect 

We collect various types of personal information from you during the recruitment process, which may include, but is not limited to: 

• Contact Information: Name, address, phone number, email address. 
• Application Information: Cover letter, resume/CV (including employment history, job titles, responsibilities, dates of employment, education history, qualifications, skills, professional licenses, certifications). 
• Identification Information: Date of birth, nationality, work authorization status (where legally permitted and necessary). 
• Assessment Information: Results from skills tests, personality assessments, or other evaluations you may complete as part of the application process. 
• Interview Notes: Notes and feedback recorded during interviews. 
• References: Contact details of professional references you provide, and information received from them. 
• Background Check Information: Information from background checks, drug screenings, and credit checks (where legally permissible and relevant to the role). 
• Publicly Available Information: Information you have made publicly available on professional networking sites (e.g., LinkedIn). 
• Voluntary Information: Any other information you voluntarily provide in your application or during the recruitment process. 

We may collect this information directly from you, from third-party recruitment agencies, from publicly accessible sources, or from your references. 

2. How We Use Your Information 

We use the personal information we collect for the following purposes: 

• Recruitment and Hiring: To assess your qualifications, skills, and experience against the requirements of the job you applied for, and other potential roles within Wallace P. Johnson Plumbing & Heating. 
• Communication: To communicate with you regarding your application, schedule interviews, and provide updates on the hiring process. 
• Evaluation: To conduct interviews, assessments, and reference checks to evaluate your suitability for employment. 
• Background Checks: To conduct background checks, drug screenings, and other checks as required by law or company policy for specific roles. 
• Legal and Regulatory Compliance: To comply with applicable laws, regulations, legal processes, and governmental requests (e.g., equal employment opportunity laws, immigration laws). 
• Record Keeping: To maintain accurate records related to our recruitment activities. 
• Future Opportunities: If permitted by law and relevant to the role, we may retain your information for consideration for future job openings within our company. 
• Dispute Resolution: To establish, exercise, or defend legal claims. 

3. Disclosure of Your Information 

We may disclose your personal information to the following categories of recipients: 

• Internal Personnel: Relevant employees within Wallace P. Johnson Plumbing & Heating who are involved in the recruitment process (e.g., hiring managers, HR staff, interviewers). 
• Service Providers: Third-party service providers who assist us with recruitment activities, such as: 
• Applicant tracking system providers 
• Background check and drug screening providers 
• Assessment providers 
• IT service providers 
• Legal and Regulatory Authorities: Government bodies, regulatory authorities, or law enforcement agencies when required by law or to protect our legal rights. 
• Professional Advisors: Our legal, accounting, or other professional advisors. 

We do not sell your personal information to third parties. 

4. Data Security 

We implement reasonable technical and organizational measures designed to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include, but are not limited to, access controls, encryption, and secure data storage practices. 

5. Data Retention 

We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including for the duration of the recruitment process and, if you are hired, for the duration of your employment. 

If your application is unsuccessful, we generally retain your information for a reasonable period (e.g., for [Insert Number, e.g., 1-2 years] after the position is filled) to comply with legal obligations (e.g., anti-discrimination laws) or for consideration for future job opportunities, unless you request earlier deletion and it is legally permissible. 

6. Your Rights 

Depending on your jurisdiction and applicable data protection laws, you may have certain rights regarding your personal information, including the right to: 

• Access: Request access to the personal information we hold about you. 
• Correction: Request correction of inaccurate or incomplete personal information. 
• Deletion: Request deletion of your personal information, subject to certain exceptions. 
• Object to Processing: Object to the processing of your personal information in certain circumstances. 
• Data Portability: Request a copy of your personal information in a structured, commonly used, and machine-readable format. 

To exercise any of these rights, please contact us using the details provided below. We may require you to verify your identity before processing your request. 

7. Changes to This Policy 

We may update this Recruitment Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post any revised policy on this page with an updated "Effective Date." We encourage you to review this policy periodically. 

8. Contact Us 

If you have any questions about this Recruitment Privacy Policy or our data practices, please contact us at: (714) 630-7700