Candidate Privacy Policy


 

At the University of Virginia Foundation, we value your privacy and are committed to protecting the personal information you share with us throughout the hiring process. This policy explains how we collect, use, and safeguard your data when you apply for a position with us.


 

1. Information We Collect

When you apply for a role or schedule an interview, we may collect the following types of personal information:

  • Contact details (e.g., name, email address, phone number)
     
  • Resume, CV, cover letter, and employment history
     
  • Education and qualifications
     
  • Information you provide during interviews or assessments
     
  • References and background check information (where applicable)
     
  • Voluntary demographic data (where collected and permitted by law)
     

2. How We Use Your Information

We use your personal information to:

  • Process and evaluate your application
     
  • Communicate with you throughout the recruitment process
     
  • Schedule interviews and assessments
     
  • Conduct reference and background checks (as applicable)
     
  • Comply with legal and regulatory requirements
     
  • Consider you for future opportunities if you consent to remain in our talent pool
     

3. Data Sharing

Your information may be shared internally with members of our HR, recruiting, and hiring teams, and with trusted third-party service providers who support our recruitment efforts. These providers are required to protect your data in accordance with applicable laws.


 

4. Data Retention

We retain candidate data only as long as necessary for the purposes outlined above or as required by law. If you are not selected for a role, we may retain your information for a limited period to consider you for future positions, unless you request otherwise.


 

5. Your Rights

Depending on your location, you may have the right to:

  • Access the personal data we hold about you
     
  • Request corrections or deletions
     
  • Object to or restrict processing
     
  • Withdraw your consent (where applicable)
     

To exercise any of these rights or inquire about your personal data, please contact us at: hr@uvafoundation.com


 

6. Changes to This Policy

We may update this policy periodically. The most recent version will always be available on our careers and hiring pages, with the effective date indicated at the top.


 

Effective Date: April 14th, 20205
Contact Us: HR@uvafoundation.com