Employee Privacy Policy

Purpose
Salisbury & Moore  is committed to protecting the confidentiality, integrity, and lawful use of employee and applicant personal information. This policy applies to all employees, applicants, contractors, and jobsite workers, regardless of the state of employment.

  

1. Information We Collect

We may collect and maintain personal information necessary for employment and business operations, including but not limited to:

• Contact details (name, address, phone number, email).
• Identification (Social Security number, driver’s license, passport, work authorization).
• Employment history, resumes, training, and certifications.
• Payroll and benefits data (tax forms, bank details, dependents, insurance      elections).
• Timekeeping, scheduling, and attendance records.
• Safety, incident, and workers’ compensation reports.
• Background checks and drug/alcohol testing results.
• Company property and technology usage (email, internet activity, GPS/vehicle      telematics).
• Jobsite security data (ID badges, surveillance footage).

  

2. How We Use Information

Personal information may be used to:

• Recruit, hire, and onboard employees.
• Process payroll, benefits, and tax reporting.
• Comply with federal, state, and local laws.
• Maintain workplace and jobsite safety.
• Investigate complaints, policy violations, or workplace incidents.
• Manage performance, training, and development.
• Protect company assets and ensure operational security.

  

3. Sharing of Information

We do not sell employee information. Information may be disclosed only when necessary to:

• Government agencies (compliance with wage, tax, immigration, and safety laws).
• Payroll, insurance, benefits, and retirement providers.
• Auditors, attorneys, or consultants engaged for legitimate business purposes.
• Law enforcement, regulators, or courts when legally required.

  

4. Monitoring and Workplace Technology

Employees should have no expectation of privacy when using company-owned property or systems. The company may monitor, access, and review:

• Company email and messaging platforms.
• Internet usage on company networks.
• GPS/telematics data for company vehicles and equipment.
• Jobsite security footage.

  

5. Data Security and Retention

We use reasonable safeguards (physical, electronic, and procedural) to protect personal information against unauthorized access or misuse. Records are retained only as long as required for business, safety, or legal purposes.

  

6. Employee Rights

Employees may request access to, correction of, or deletion of their personal information, subject to legal and business requirements.

• California,  Colorado, Connecticut, Virginia, and other states with enhanced privacy      laws: Employees in these states are entitled to additional rights under state law, including the right to know what categories of personal information we collect, the purpose of collection, and to request a copy      or deletion of certain data.
• Requests may be made in writing to Human Resources. Identity verification may be required.
• Some      requests (e.g., payroll/tax records, safety compliance) may be denied where retention is legally required.

  

7. Policy Updates

• This policy may be updated at any time to reflect changes in business practices or state and federal laws. Employees will be notified of material changes.