City of Stockbridge

Employee Privacy Policy

It is the City’s policy to respect the privacy of employee personnel and payroll records to the extent possible while at the same time complying with the City’s operational needs and all obligations regarding the public availability of open records and required production of records pursuant to a subpoena, court order, or otherwise. Therefore, absent the consent of the individual involved, a request made under the Georgia Open Records Act, or a subpoena, court order, or other circumstances requiring production, employee personnel and payroll records will only be made available for inspection and review to authorized individuals on a “need-to-know” basis.

In addition, an employee will be given access to inspect their own personnel and payroll records upon request and by scheduling an appointment at an appropriate time, outside of the employee’s work hours, that is approved by the Human Resources Director. The employee will be charged for any copies requested at the same rate the city charges for copying documents pursuant to an Open Records Request. An employee may request, through their Department Head, the correction, amendment, or supplementation of records that they believe are not accurate, timely, or complete. However, such corrections, amendments, or supplementation are not guaranteed and will only be made at the discretion of the City Manager.