Privacy Policy for Onboarding Information
At Coastal Engineering, we are committed to protecting the privacy and confidentiality of all personal information collected during the onboarding process. This Privacy Policy outlines how we collect, use, store, and share employee data submitted during onboarding.
1. Information We Collect
During onboarding, we collect the following categories of personal information:
Identity Information: Full name, date of birth, Social Security Number, driver’s license or ID.
Contact Details: Home address, phone number, personal email.
Employment Eligibility: Work authorization documents (e.g., I-9, W-4).
Emergency Contacts
Banking Details: For direct deposit of wages.
Employment Details: Job title, department, supervisor, start date, pay rate, and other HR records.
Optional Demographic Information: Gender, race/ethnicity, veteran status (if voluntarily disclosed).
2. How We Use This Information
We use onboarding data for the following purposes:
To verify employment eligibility and complete legally required forms.
To establish payroll and benefits enrollment.
To maintain accurate employee records.
To communicate with you about your employment.
To ensure workplace safety and compliance.
To meet legal and regulatory requirements.
3. Information Sharing and Disclosure
We do not sell or rent your personal information. We may share onboarding data only:
With internal HR and payroll staff with a business need to know.
With third-party service providers (e.g., payroll processors, benefits administrators) under strict confidentiality agreements.
With government agencies if required by law (e.g., IRS, E-Verify, state labor authorities).
As required to comply with legal obligations or protect company interests.
4. Data Security and Retention
We maintain administrative, technical, and physical safeguards to protect onboarding data from loss, misuse, or unauthorized access.
Onboarding records are stored in secure digital HR systems or locked physical files.
Access is limited to authorized personnel only.
We retain onboarding information for as long as necessary to fulfill the purposes outlined above, or as required by law.
5. Employee Rights
Employees have the right to:
Access and request correction of their personal onboarding data.
Request limitations on the use or sharing of their data where permitted by law.
File a concern or complaint about data handling with HR.
To make such a request, please contact our HR department at HR@c-diving.com
6. Policy Updates
We may update this policy from time to time. Any changes will be communicated to employees and reflected in updated onboarding materials.
Contact Us
If you have questions about this Privacy Policy or how your onboarding information is handled, please contact:
Human Resources Department
Coastal Engineering
2 Seneca Hill
Greenwood Lake, NY 10925
Email:HR@c-diving.com
Phone: 845-328-3178