Recruiting Privacy Policy
Essintial Enterprise Solutions
1. Information We Collect
We may collect the following categories of personal information directly from you or from third-party sources (e.g.,
recruiting agencies, job boards, public social media profiles):
- Personal Identifiers: Full name, email address, phone number, mailing address.
- Professional and Employment Information: Resume, work history, qualifications, references, certifications, and salary
expectations.
- Education History: Degrees obtained, institutions attended, transcripts.
- Assessment Data: Test scores, interview notes, evaluation results.
- Background Information (if applicable): Criminal background checks, verification of employment/education history, and
work eligibility documentation.
- Device/Technical Data: IP address, browser type, and interaction data when applying via our careers website.
2. How We Use Your Information
Essintial uses candidate information for the following purposes:
- Assess qualifications and suitability for employment
- Communicate about the recruitment process, including interviews and offers
- Conduct background and reference checks (where permitted by law)
- Comply with legal and regulatory obligations
- Improve our recruitment practices and strategies
- Maintain records for equal opportunity and diversity reporting (where applicable)
3. Legal Basis for Processing
We process your personal data based on the following legal grounds (as applicable under relevant data protection laws):
- With your consent
- As necessary to take steps at your request prior to entering into a contract
- To comply with a legal obligation
- Based on legitimate interests, such as ensuring effective recruitment and workforce management
4. Data Sharing and Disclosure
We may share your data with:
- Internal personnel involved in the hiring process (HR, hiring managers)
- Third-party service providers (background check vendors, recruitment software platforms)
- Government authorities or regulatory agencies where required by law
- Recruiting firms or staffing agencies you engage with
Essintial does not sell your personal data.
5. Data Retention
If your application is unsuccessful, we may retain your data for a period of up to 2 years, unless you request otherwise,
to consider you for future opportunities or to comply with legal requirements.
Recruiting Privacy Policy
Essintial Enterprise Solutions
If you are hired, your candidate information will become part of your employee record.
6. Your Privacy Rights
Depending on your jurisdiction, you may have rights to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict processing
- Withdraw consent (where applicable)
To exercise these rights, contact us at: humanresources@essintial.com
7. Data Security
We implement reasonable technical and organizational measures to protect your data against unauthorized access,
loss, or misuse.
8. International Applicants
If you are applying from outside the United States, your data will be processed in the U.S., and may be subject to U.S.
privacy laws. By submitting your information, you consent to this transfer.
9. Changes to This Policy
Essintial may update this Recruiting Privacy Policy periodically. Any changes will be posted with an updated revision
date.
10. Contact Us
If you have questions about this policy or your data, please contact:
Essintial Enterprise Solutions
Human Resources Department
431 Railroad Avenue, STE A
Camp Hill, PA 17011
Email: humanresources@essintial.com