Active Interest Media – Recruiting Privacy Policy

Effective Date: May 1, 2025

1. Introduction
Active Interest Media (“AIM,” “we,” “us,” or “our”) is committed to protecting your personal data. This Recruiting Privacy Policy explains how we collect, use, disclose, and safeguard the personal information of job applicants (“you”) during our recruitment process.

2. Information We Collect
We may collect the following categories of personal information during recruitment:

  • Contact Information: Name, address, email, and phone number
     
  • Professional Information: Resume/CV, cover letter, employment history, references
     
  • Education Information: Degrees, certifications, transcripts
     
  • Eligibility Information: Work authorization status, background check data (where permitted)
     
  • Assessment Information: Notes from interviews, test results, personality assessments
     
  • Demographic Data (optional): Gender, race/ethnicity, veteran status, disability status (only when voluntarily provided for equal opportunity compliance)
     

3. How We Use Your Information
We use your data for purposes including:

  • Assessing your skills and qualifications for employment
     
  • Communicating with you about your application and our process
     
  • Verifying your information and conducting reference checks
     
  • Complying with legal obligations and company policies
     
  • Improving our recruitment and hiring processes
     

4. Information Sharing
We may share your information with:

  • Internal personnel involved in the hiring process
     
  • Third-party service providers (e.g., background check agencies, application tracking systems)
     
  • Affiliated companies of AIM, if relevant to the position
     
  • Regulatory authorities as required by law
     

5. Data Retention
We retain applicant data for as long as necessary to fulfill the recruitment purpose, comply with legal obligations, or for future employment opportunities, unless you request deletion.

6. Your Rights
Depending on your location, you may have the right to:

  • Access, correct, or delete your personal data
     
  • Object to or restrict processing
     
  • Withdraw consent at any time
     
  • File a complaint with a data protection authority
     

7. Security Measures
We implement technical and organizational measures to protect your data against unauthorized access, loss, or misuse.

8. International Transfers
If you are located outside the United States, your data may be transferred to the U.S. or other countries with different data protection standards. We will ensure appropriate safeguards are in place.

9. Changes to This Policy
We may update this policy periodically. We will notify you of significant changes and indicate the date of the last update.

10. Contact Us
If you have questions or concerns about this policy or our data practices, please contact:

Privacy Officer
Active Interest Media
Email: humanresources@aimmedia.com
Phone: 715-350-7083