Notice of Privacy Practices for Job Applicants
1. Information Collected
When you apply for a job with us, we may collect certain information from and about you in order to evaluate and process your application. Information may include:
· Contact Information, such as name, phone number, physical address, email
· Previous work experience, compensation, education, degrees, and other skills and employment-related information
· Work authorization status
· Prior felonies or misdemeanors
· Information relating to references
· Information from social media sites if you choose to link your application to a social media platform
· Information regarding your use of the Paylocity website, as described in the Paylocity Cookie Notice
· Any other information you choose to provide (e.g., employment preferences, and desired salary)
Sensitive Personal Information
Certain types of information are considered sensitive personal information in certain jurisdictions. This includes the following: information on race, ethnicity, religion, nationality or national origin, gender identity, sex, life or sexual orientation, age, criminal convictions and offenses, marital status, medical or health information (including disability status), genetic or biometric information, religious or philosophical beliefs, political party or trade union membership, background check information, and veteran status.
Depending on the stage of an application, in addition to the information that you provide to us, we may obtain information about you from other third parties, such as platforms used to collect application data, recruiters, references, former employees, and law enforcement agencies.
2. How the Information is Used
The data that you provide to us during the application process may be used for personnel recruitment, management, and planning purposes, including the following:
· Analyze your applications for the job you applied for or future jobs that may match your profile
· Conduct criminal history, background, and employment checks, if we consider you for employment
· Communicate with you regarding your job application, your inquiries and requests, other job openings, or important notices
· Support our efforts to maintain a diverse workforce; and
· Comply with or monitor our compliance with any applicable law or regulation
3. The Accuracy of Information You Provide
You are responsible for the information you provide to Summit Hospitality Group and ensuring that it is honest, truthful, accurate, and not misleading in any way.
4. How the Information is Shared
We may share your information in the following circumstances:
· Legal: We share information where necessary to comply with applicable law, to respond to requests from law enforcement agencies or other government authorities or third parties, as permitted by law, and without your consent when it is necessary to protect our guests, employees and property in emergency situations.
· Vendors and Service Providers: We may share your information with vendors and service providers that we believe need the information to perform a technology, business, or other professional function for us, including providing products and services to you on our behalf, creating or maintaining our databases, researching and analyzing the people who request information from us, preparing and distributing communications, or responding to inquiries.
5. Cookies and Other Tracking Technologies
When applying through our various platforms, cookies, technologies, and other automated means to collect certain information about your uses of services may be used. Please see the specific hiring platform’s policy for more information.
6. Retention and Disposal of Information
We retain information as long as necessary to fulfill the purposes for which we collected it, for legitimate business purposes, or as required by law. We may need to keep your data for longer than our specified retention periods to honor your requests, including to comply with legal or other obligations. When we dispose of information, we use secure means, such as either physically or electronically erasing information.
7. Security
We implement the appropriate organizational, technical, and physical security measures and controls to protect the confidentiality, integrity, and availability of the personal information entrusted to us. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure.
8. Changes to our Job Applicant Notices
We reserve the right to modify, alter or update the terms and conditions of this notice from time to time without prior notice. Modifications shall become effective immediately upon being posted.