Center for Climate and Energy Solutions
Privacy Policy in Recruiting
Effective Date: June 10, 2025
Our Approach to Privacy
C2ES is committed to respecting your privacy and protecting your personal data during the recruitment process. We handle all personal information in accordance with applicable data protection and privacy laws, including but not limited to the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and the Washington D.C. Human Rights Act, where applicable. This policy describes the types of information we collect during the recruitment process and how we ensure it is used lawfully, fairly, and transparently.
Personal Information We Collect
We may collect the following types of personal information during the recruitment process:
• Full name and contact details (email address, phone number, home address)
• Employment and education history
• References and letters of recommendation
• Resume/CV and cover letter
• Interview notes and assessment results
• Citizenship/Visa and work eligibility documentation
• Voluntarily disclosed demographic information
• Identifiers such as social security number, national ID number, or driver’s license (where legally permitted and necessary).
Use of Personal Information
We use your personal information for the following purposes:
• To evaluate your qualifications and suitability for employment
• To communicate with you regarding your application
• To verify your work eligibility and employment history
• To comply with legal and regulatory obligations
• To conduct background and reference checks (with prior consent)
• To improve our recruitment processes and ensure equitable hiring
• For demographic purposes, where disclosed voluntarily.
• To maintain records of the hiring process.
Disclosure of Your Information
Your personal information may be shared internally with our HR, hiring managers, and other relevant departments. We may also disclose your data to:
• Third-party service providers who assist in our recruiting process
• Legal authorities when required by law
• Regulatory agencies as required by labor and employment laws
• Professional references or educational institutions
• To protect the rights, property, or safety of our organizations, employees or others.
• We do not sell or rent personal information to third parties.
All third-party recipients are bound by confidentiality and data protection obligations.
Transfer of Personal Information
If you are located outside of the United States, your information may be transferred to and processed in the U.S. or other countries where our servers or third-party providers are located. We take steps to ensure that your personal information receives an adequate level of protection in accordance with applicable data protection laws.
Securing Your Data
We implement a variety of administrative, technical, and physical security measures to safeguard your personal data from loss, misuse, unauthorized access, disclosure, alteration, or destruction. These include:
• Encryption of data in transit and at rest
• Restricted access to applicant data
• Secure storage and disposal practices
• Confidentiality agreements with employees and vendors
Retention of Personal Information
We retain applicant data for up to 2 years after the conclusion of the hiring process unless a longer retention period is required or permitted by law. This allows us to:
• Consider the candidates for future openings
• Maintain accurate records for legal and compliance purposes
You may request earlier deletion of your data by contacting us.
Work Eligibility and Citizenship Information
We collect work eligibility and citizenship information to ensure compliance with labor laws and to verify that candidates are legally authorized to work in the relevant country. This includes reviewing passports, visas, and work permits, in compliance with federal immigration law and E-Verify participation.
Your Privacy Rights
Depending on your jurisdiction, applicants have the right to:
• Access, correct, or delete your personal information
• Withdraw consent to processing where consent is the basis
• Object to or restrict the processing of your information
• File a complaint with a data protection authority
• Request deletion of your data, subject to legal requirements.
• Request the portability of your data
Washington D.C. residents are protected under the D.C. Human Rights Act, which prohibits discrimination in employment based on personal appearance, family responsibilities, political affiliation, and other protected traits. We uphold these rights in our recruitment practices.
To exercise these rights, please contact us using the information below.
Complaints
If you believe your data has been handled inappropriately or your privacy rights have been violated, please contact our Director of Human Resources. You also have the right to file a complaint with your local data protection authority, including the D.C. Office of Human Rights, or the Office of the Attorney General for the District of Columbia.
Office of the Attorney General for the District of Columbia
Consumer Protection Division
400 6th Street NW
Washington, D.C. 20001
Phone: (202) 442-9828
Email: consumer.protection@dc.gov
Website: https://oag.dc.gov/consumer-protection
Director of Human Resources
Veronica Valerio
valeriov@c2es.org
C2ES, 1400 K St NW, Suite 1100.
Washington, DC 20001
Contact Us
For questions or concerns regarding this privacy policy or your personal information, please contact us at:
hr@c2es.org
C2ES, 1400 K St NW, Suite 1100.
Washington, DC 20001
(703) 516-4146
Updates to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. When updates are made, we will revise the ‘Effective Date’ at the top of this page. We encourage you to review this Privacy Policy regularly.
Thank you for your interest in working with C2ES. We are committed to safeguarding your personal data throughout our hiring process.