Paylocity Privacy Policy URL for Job Applicants: https://www.paylocity.com/who-we-are/protecting-our-clients/privacy-center/notice-of-privacy-practices-for-job-applicants/
This Notice of Privacy Practices for Job Applicants (“Applicant Notice”) describes how Paylocity (“we,” “us,” or “our”) processes information in connection with our recruiting activities.
Please Note: Where a job applicant uses our products or mobile, including our websites (together, our “Services”), other terms may also be applicable to any information collected about the job applicants.
1. Information We Collect
When you apply for a job with us, we may collect certain information from and about you in order to evaluate and process that application. This information may include:
Sensitive Personal Information
Certain types of information are considered sensitive personal information in certain jurisdictions. This includes the following: information on race, religion, ethnicity, nationality or national origin, age, gender identity, sex, life or sexual orientation, criminal convictions and offenses, marital status, medical or health information (including disability status), genetic or biometric information, religious or philosophical beliefs, political party or trade union membership, background check information, and veteran status.
Under the California Consumer Privacy Act of 2018 (“CCPA”), as amended by the California Privacy Rights Act of 2020 (“CPRA”), the following information is also defined as sensitive personal information: precise geolocation, social security number, driver's license number, state identification card number, passport number, account log-in/financial account/debit card/credit card number in combination with any required security or access code, password, or credentials allowing access to an account, and the contents of a consumer's mall, email and text messages, unless the business is the intended recipient of the communication.
Depending on the stage of an application, in addition to the information you provide to us, we may obtain information about you from other third parties, such as platforms used to collect application information, recruiters, references, former employers, and law enforcement agencies.
2. How We Use Information
The information that you submit during a job application process may be used for personnel recruitment, management, and planning purposes including the following:
We may use and share information in an aggregated or de-identified manner data at our discretion, including for research, analysis, modeling, marketing, and improvement of our Services.
3. Accuracy of Information You Provide
You are responsible for the information you provide to Paylocity and ensuring that it is honest, truthful, accurate, and not misleading in any way.
4. How We Share Your Information
We may share your information in the following circumstances:
5. Cookies and Other Tracking Technologies
We may use various cookies, technologies, and other automated means to collect certain information about your use of our Services. For more information regarding our use of cookies, please see our Paylocity Cookie Notice.
6. Retention & Disposal
We retain information as long as necessary to fulfill the purposes for which we collected it, for legitimate business reasons, or as required by law. We may need to keep your data for longer than our specified retention periods to honor your requests, including to continue keeping you opted out of marketing emails, or to comply with legal or other obligations. When we dispose of information, we use secure means, such as either physically or electronically erasing information or making it anonymous in a non-recoverable manner.
7. Security
We implement the appropriate organizational, technical, and physical security measures and controls to protect the confidentiality, integrity, and availability of the personal information entrusted to us. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please immediately notify us of the problem by contacting us at privacy@paylocity.com.
To learn about our security controls, visit our Security page found here.
8. California Notice at Collection
Under the California Consumer Privacy Act of 2018 (“CCPA”), as amended by the California Privacy Rights Act of 2020 (“CPRA”), you are entitled to be informed about the following, at or before the point of collection of your personal information:
To the extent that we collect your personal information that is subject to the CCPA as amended, that information and our practices are described below. The categories we use to describe the information are those enumerated in the CCPA as amended; categories not listed are not collected. Certain personal information may fall into multiple categories.
Category
Required Information
Identifiers
Name, email address, phone number, contact address, username, password
Source: Directly from you
Purpose of collection and use: All purposes listed in Section 2 of the Notice above
Categories of Parties with Whom PI is Shared: Affiliates; Service Providers
Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e))
Name, signature, social security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information
Source: Directly from you; generated in the course of your use of the Services
Purpose of collection and use: All purposes listed in Section 2 of the Notice above
Categories of Parties with Whom PI is Shared: Affiliates; Service Providers
Protected classification characteristics under California or federal law
Age (40 years or older), national origin, marital status, gender, veteran or military status
Source: Directly from you
Purpose of collection and use: All purposes listed in Section 2 of the Notice above
Categories of Parties with Whom PI is Shared: Affiliates; Service Providers
Internet or other similar network activity
Device ID, browsing history, search history, and information regarding your interaction with an internet website, application, or advertisement
Source: Automatically generated when you use the Services
Purpose of collection and use: All purposes listed in Section 2 of the Notice above
Categories of Parties with Whom PI is Shared: Affiliates; Service Providers
Education information
Institutions attended, degrees obtained, and courses taken
Source: Directly from you
Purpose of collection and use: All purposes listed in Section 2 of the Notice above
Categories of Parties with Whom PI is Shared: Affiliates; Service Providers
Inferences drawn from other information
Profile reflecting a person's preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes
Source: We do not actively create profiles of the preferences or interests of our employees; however, certain of this information may be collected incidentally about you over the course of your employment, either directly from you or from the individuals you interact with at Paylocity, for instance in performance evaluations.
Purpose of collection and use: All purposes listed in Section 2 of the Notice above
Categories of Parties with Whom PI is Shared: Affiliates; Service Providers
For more information about your rights as a California resident, see the Special Notice for Residents of California.
9. International Data Transfers
Paylocity is an organization established in the United States of America (USA). For individuals located outside the United States, your personal information will likely be transferred to, stored, and processed in the USA or other countries outside of where you live. When we conduct such transfers, we rely on various legal bases to lawfully transfer personal information. See Special Notices for Residents of the EEA, UK and Switzerland for more details about our transfer mechanisms.
10. Changes to our Job Applicant Notices
We reserve the right to modify, alter, or update the terms and conditions of this Notice from time to time without prior notice. We will post those changes on this page in addition to updating the “Last Updated” date at the top of this webpage. Modifications shall become effective immediately upon being posted.
11. Contact Us
If you have any questions about this Notice or our information handling practices, please contact us at privacy@paylocity.com.
State of Connecticut Privacy Policy URL: https://portal.ct.gov/Policies/State-Privacy-Policy
State Privacy Policy
CT.gov is committed to protecting your privacy and security and to making your on-line experience enjoyable, secure, comfortable, and valuable. While State of Connecticut Agencies and Branches may adopt and publish policies that differ substantially from the following because of their unique functions, in the absence of any other published policy, these will apply.
Privacy Policy
CT.gov policy is to respect and protect the privacy of our website users, consistent with the applicable laws of the United States and the State of Connecticut, including the Connecticut Freedom of Information Act and the Connecticut Personal Data Act. We do not collect, use or disclose any information about our users without their knowledge and approval. We do not share user information with third parties unless we have informed users about the disclosures or when we have prior consent. Data obtained or collected via SMS Short Code will not be shared with any third party.
Visitors should be aware that the State of Connecticut may be required to disclose personal information in response to valid legal process, such as a search warrant, subpoena, or court order, or pursuant to the Connecticut Freedom of Information Act. All record keepers face the possibility that disclosure of their records may be compelled in some civil, criminal, or administrative matters. Disclosures may also be necessary to protect the State’s legal rights or during emergencies if physical safety is believed to be at risk. These events are unlikely, but possible.
Policy Revision and Notification of Changes
CT.gov will update this policy as new services and features are added. We will tell our users about policy changes through notices on this page, which will always contain a version number and date. Any information collected under the current policy will remain subject to these terms. Information collected after any changes take effect will be subject to the revised privacy policy.
What Information About Users Does The State Of Connecticut Collect?
A. Automatic Information
The following information is collected and stored automatically from all users accessing the CT.gov web sites to browse or download information:
This information is used to create summary statistics, which are used for purposes such as assessing what information is of most interest to users, determining technical design specifications, and identifying system performance or problem areas.
This information is not reported or used in any manner that would reveal personally identifiable information, and will not be released to any outside (third) parties unless legally required.
B. Personal Information You Provide to Us
CT.gov does not retain personally identifiable information about you when you visit our web sites unless you choose to provide such information to us (i.e. sending an e-mail, participating in a survey, responding to a feedback or "contact us" form, etc.).
We consider any information that could reasonably be used to identify you as "personally identifying information." This includes, but is not limited to:
Connecticut state government agencies, organizations and institutions may request personally identifiable information from you in order to provide requested services, but such information is handled as it would be on an in-person visit to that same agency, organization or institution.
If personal information is requested on the web site or volunteered by the user, state law and the United States Privacy Act of 1974 may protect it. However, this information is a public record once you provide it, and may be subject to public inspection and copying if not protected by federal or state law.
E-Mail Communications and Web Forms
If you send us an electronic mail message with a question or comment that contains personally identifying information, or fill out a form that e-mails us information, we will only use this personally identifying information to respond to your request. We may redirect your message to another government agency or person who is in a better position to answer your question.
All e-mail messages collected by CT.gov contain the e-mail addresses of persons who voluntarily communicated with or requested information from us. E-mail addresses are not sold, leased or shared with any governmental or commercial entities without the user's consent. When a user has given us their e-mail address for purposes of communicating with or requesting information from CT.gov, that communication becomes part of the public record and may be subject to public inspection and copying if not protected by federal or state law.
Google Analytics
CT.gov uses Google Analytics to collect various user technology and website behavior. This information is collected and stored automatically during all visits to the CT.gov websites. Examples of this information may include:
This information is used to create summary statistics, which are used for purposes such as assessing what information is of most interest to users, determining technical design specifications, and identifying system performance information.
No personally identifiable information is collected. This information is not reported nor used in any manner that would reveal personally identifiable information. Furthermore, any information collected will not be released to any outside (third) parties unless legally required.
You can find information on how Google uses data from visits to CT.gov by going to the Google Analytics Data Collection and Usage Policy.
Does CT.gov use Cookies to Collect Information About a User?
We do not use permanent cookies to retain information on the CT.gov site. A cookie is a text file, not a program, which is sent to your computer when you access a site. Cookies do not disclose your name or e-mail address to a web site. They can only tell a web site if you have visited before and can pass short bits of information from the web site back to itself the next time you visit. CT.gov does use temporary cookies that do not write anything to the user's hard drive. When the browser is closed the cookie is gone. (Please see Addendum1 for further clarification.)
Does The State Of Connecticut Share The Information It Receives With Anyone?
Except as provided by applicable state and federal laws, we do not collect, use or disclose user information without the user’s knowledge and approval. We do not share user information with third parties unless we have informed users about the disclosures or have prior consent.
In addition, all State of Connecticut contractors must comply with this policy.
Can I Access and Correct My Personal Information?
Persons concerned about information contained in their personal records should contact the custodian of the record, which typically is the state agency or other governmental entity that collects and maintains the information.
CT.gov does not collect any personally identifiable information other than what you provide in your e-mail correspondence. The automatic data recorded is not matched with any of that personally identifiable information. Therefore, information cannot be provided about your visit.
Do I Have a Choice About Whether or Not My Personal Information is Provided to Others?
CT.gov does not obtain personally identifiable information about you when you visit our web sites unless you choose to provide such information to us (i.e. sending an e-mail, participating in a survey, responding to a feedback or "contact us" form, etc.). We do not disclose, sell, lease or provide any personal information about our users to any other government or commercial entity for any purpose.
There may be instances where we send ongoing updates or announcements to interested parties. In such cases, visitors will have the choice whether or not to receive these updates or announcements.
However, it is important to understand that under applicable state and federal law, various forms of correspondence and other communications may be subject to public disclosure.
Commitment to Security
The Department of Administrative Services, Bureau of Enterprise Systems and Technology, which manages the computers that support CT.gov, has put into place appropriate safeguards to ensure that any personal information is secure from destruction, corruption, unauthorized access and breach of confidentiality. This effort includes an ongoing review of safety measures, implementation of changes, and regular training for their personnel.
Disclaimer/Links to other Sites
CT.gov contains links to other web sites. These may include links to web sites operated by other government agencies, non-profit organizations and private businesses. When you link to another site, you are no longer on the CT.gov web site and this privacy notice does not apply. When you link to another web site, you are subject to the privacy policy of that web site.
Addendum 1 (Effective Date - December 13, 2010)
This website now employs the use of "Persistent Cookies." The purpose of these Persistent Cookies is to collect and aggregate data regarding the site’s visitor activity in order for the State to continuously assess utilization and modify its website services accordingly. You may optionally elect to disable the Persistent Cookies.
Please Note: Other Connecticut state government agency’s, organization’s and institution’s privacy policies may be different from this one.
More importantly, individual service delivery functions or data collection applications within those agencies, organizations and institutions may have privacy policies specific to those particular activities.
Please take the time to locate, read and understand the privacy policy associated with the particular Connecticut state government site or application you are using.