YWCA CONFIDENTIALITY

Confidential information with respect to YWCA Dayton, our clients, and client is privileged and must be held in the strictest confidence. In addition, use and disclosure of protected health information is strictly governed by applicable state and federal law, including but not limited to the Health Insurance Portability and Accountability Act of 1996, as amended (HIPAA). It is YWCA Dayton’s intention to comply with these rules and regulations and to protect all confidential information. 

In addition, protected health information must be used and disclosed in accordance with YWCA Dayton’s corporate and departmental policies. Confidential information is not to be used as a basis for personal gain by any employee. 

In no case may such information be transmitted to persons outside of YWCA Dayton, including family members of an employee, or even to other employees of YWCA Dayton who do not need to know such information to perform their duties as YWCA employees. The restrictions in this policy also apply to the reports, documents, statements, and data, whether in paper or electronic form, which are prepared for use in YWCA Dayton’s business and not generally released. Please note that this policy is not intended to limit legally protected activity such as employee discussions regarding terms and conditions of their employment. 

Employees are required to forever hold confidential and not in any manner disclose, use for personal benefit, or directly or indirectly use for the benefit of any other person or entity, YWCA Dayton’s confidential information or any individual’s protected health information which has come into, or in the future comes into, the employee’s possession. This obligation continues after employment with YWCA Dayton has terminated, regardless of the reason for termination of employment. 

Leadership (which includes Supervisors, Managers, Directors, and members of the Executive team) are held to a higher standard and will be held accountable for any breach of confidentiality. Leadership with only a “need to know” basis will be privy to confidential information and have access to appropriate records. Human Resource representatives will have access to HR related employee files and information. Unless access is granted by the CEO and President or Executive team members no one outside of Human Resources will have access to HR related files and information.