Privacy Policy for Job Applicants

 

Effective Date: October 11, 2024

 

1. Introduction

This Privacy Policy explains how CIT Trucks ("we," "us," or "our") collects, uses, and protects the personal information of job applicants ("you" or "applicant"). It applies to all individuals who apply for a job with us through our recruiting pages on Paylocity.

 

2. Data Controller

CIT Trucks is the data controller responsible for your personal information.


3. Personal Data Collected

We collect the following types of personal data from job applicants:

  • Contact information: Name, email address, phone number, and address.
  • Professional information: Resume, cover letter, work history, education, skills, references, and information provided during interviews or assessments.
  • Application details: Responses to application questions and assessments.
  • Background check information: If applicable and with your consent.
  • Website usage data: Technical data such as your IP address, browser type, and session information.

4. How We Collect Your Data

We collect your personal data through:

  • Online application forms on Paylocity’s recruiting platform.
  • Emails or other communications you send to us.
  • Third-party recruitment platforms or agencies, if applicable.
  • Background check providers, if a background check is conducted.
  • Our recruitment website, where we use cookies and similar technologies to collect website usage data. This helps us improve our recruitment process and ensure website security. 

5. Purposes of Data Processing

We use your personal data for the following purposes:

  • To evaluate your application and qualifications for the job.
  • To communicate with you about the recruitment process, which may include sending text messages (SMS) to the phone number you provide. We will obtain your consent before sending SMS communications, and you can opt-out at any time.
  • To conduct background checks, if applicable and with your consent.
  • To comply with legal obligations, such as verifying your eligibility to work.
  • To analyze and improve our recruitment processes.

6. Sources of Personal Information

We obtain your personal data from:

  • You, through application forms, emails, or other communications.
  • Third-party recruitment platforms or agencies you have authorized.
  • Background check providers, if a background check is conducted.
  • Our recruitment website, through cookies and similar technologies.

7. Sharing of Personal Data

Your personal data may be shared with:

  • Our HR staff and hiring managers involved in the recruitment process.
  • Third-party service providers, such as background check companies or applicant tracking systems, who assist us in the recruitment process.
  • Third-party analytics services, such as Google Analytics, to collect and analyze website usage data to improve our recruitment process. These services may collect data like IP addresses and browser information. For more details, please review the privacy policies of these providers.
  • Legal authorities, if required by law or to protect our rights.

We do not share your personal data with third parties for their marketing purposes.

 

8. International Data Transfers

If you are applying from outside the United States, your personal data may be transferred to and processed in the United States. We ensure that such transfers are protected by appropriate safeguards, such as Standard Contractual Clauses.

 

9. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes outlined in this privacy policy, including completing the recruitment process and for a reasonable period thereafter to consider you for future job opportunities, unless you request deletion. We may retain your data longer, if required, to resolve legal claims or comply with applicable laws. We comply with all federal and state laws governing data retention, as applicable.

If your application for employment is successful, your personal data will be transferred to our HR team and retained during your employment in accordance with applicable law and our employee privacy policy.

 

10. Data Security

We implement appropriate technical and organizational measures to protect your personal data, including encryption, access controls, and secure storage.

 

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and if you have provided your email address, we will notify you of significant changes.


12. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at privacy@cittrucks.com or 309-445-8100.