Job Applicant Privacy Policy 

Last Updated: October 2025

1. Purpose of This Policy

This Privacy Policy explains how Rush Memorial Hospital (“we,” “us,” or “our”) collects, uses, and protects the personal information of individuals (“you”) who apply for employment, internship, or contract positions with us within the United States.

We value your privacy and are committed to handling your personal information responsibly and in accordance with applicable federal and state privacy laws.

  

2. Information We Collect

We may collect and process the following types of information during the recruitment process:

a. Information You Provide

  • Contact      information (name, address, email, phone number)
  • Resume/CV,      cover letter, and employment history
  • Education      history, qualifications, certifications
  • References      and their contact details
  • Work      eligibility or immigration status
  • Information      from interviews, assessments, or screenings
  • Voluntary      demographic information (if provided for equal opportunity compliance)

b. Information We Obtain from Other Sources

  • Background      check information (where permitted and with your authorization)
  • Information      from professional networking sites (e.g., LinkedIn)
  • Information      from recruitment agencies, job boards, or referrals

We do not collect sensitive information (such as medical data, genetic data, or precise geolocation) unless required by law or necessary for a specific job function.

  

3. How We Use Your Information

We use your personal information to:

  • Evaluate      your qualifications and suitability for employment
  • Communicate      with you about your application
  • Conduct      background checks or reference checks (with consent)
  • Comply      with legal and regulatory obligations
  • Improve      our recruitment process and candidate experience
  • Maintain      recruitment records

We process this information based on our legitimate business interests and, where required, with your consent.

  

4. How We Share Your Information

We may share your information with:

  • Internal      departments and hiring managers
  • Third-party      service providers assisting with recruitment (e.g., background check      vendors, applicant tracking systems)
  • Governmental      or regulatory authorities as required by law

We do not sell or “share” applicant personal information as defined under state privacy laws such as the CCPA.

  

5. Data Retention

We retain applicant information only for as long as necessary to fulfill the purposes described above or as required by law.
If your application is unsuccessful, we may retain your information for up to [insert period, e.g., 12 months] to consider you for future opportunities unless you request deletion sooner.

  

6. Data Security

We maintain reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, loss, or misuse. Access is limited to those who need it for legitimate business reasons.

  

7. Your Privacy Rights (Applicable State Laws)

Depending on your state of residence (e.g., California, Colorado, Virginia, Connecticut, Utah), you may have certain rights regarding your personal information, including:

  • The      right to know what personal information we collect and how we use it
  • The      right to request access, correction, or deletion of your information
  • The      right to opt out of the sale or sharing of personal information (not      applicable here)
  • The      right to non-discrimination for exercising your privacy rights

You can exercise these rights by contacting us at RMHHumanResources.com@rushmemorial.com.

If you are a California resident, you may also designate an authorized agent to make requests on your behalf under the California Consumer Privacy Act (CCPA).

  

8. Children’s Privacy

We do not knowingly collect personal information from anyone under the age of 18 as part of our hiring process.

  

9. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. The latest version will be posted on our website or made available upon request.

  

10. Contact Us

If you have any questions or requests regarding this policy or how we handle your information, please contact:

Rush Memorial Hospital
Email: RMHHumanResources@rushmemorial.com
Address: 1300 North Main Street, Rushville, IN 46173