Recruiting Privacy Policy 

Effective Date: 6/30/2025
Company Name: Boston Interiors

This privacy policy explains how [Company Name] collects, uses, stores, and protects personal information submitted by job applicants through our recruiting system, powered by Paylocity, in accordance with applicable state and federal laws, including the Massachusetts Data Security Regulation (201 CMR 17.00).

  

1. Information We Collect via Paylocity

When you apply for a job through our Paylocity recruiting portal, we may collect the following categories of personal information:

  • Personal      Identifiers: Full name, address, phone number, email address, login      credentials
  • Employment      and Education History: Resume/CV, cover letter, job titles, schools      attended, certifications
  • Eligibility      and Compliance Information: Work authorization, background check data      (if applicable)
  • Voluntary      Demographic Information: Race/ethnicity, gender, veteran status,      disability status (if provided)
  • Technical      Data: IP address, device/browser information, application timestamps

This information is provided directly by you or generated through your use of the application portal.

  

2. Purpose of Collection and Use

We use your information for legitimate business purposes related to recruitment and hiring, including:

  • To      assess qualifications and suitability for employment
  • To      communicate with you during the recruitment process
  • To      schedule interviews and evaluations
  • To      conduct background checks (where permitted and with your consent)
  • To      comply with legal obligations and reporting requirements
  • To      consider you for future job openings (if you opt in)

Your data will be accessible only to authorized HR personnel and hiring managers involved in the selection process.

  

3. Use of Paylocity as a Service Provider

[Company Name] uses Paylocity as a third-party recruiting platform and applicant tracking system. Paylocity acts as a data processor/service provider, hosting your application data on our behalf.

Paylocity implements appropriate administrative, physical, and technical safeguards to protect the confidentiality and integrity of your personal data. You can view Paylocity’s privacy practices at:
👉 https://www.paylocity.com/privacy-policy

  

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your information only under the following circumstances:

  • With      Paylocity (as our technology partner)
  • With      authorized background check vendors (upon your consent)
  • With      regulatory authorities, if required by law
  • Internally,      with HR and hiring managers involved in recruitment

  

5. Data Security

In compliance with 201 CMR 17.00, we maintain a written information security program (WISP) and take reasonable measures to safeguard applicant data, including:

  • Strong      password and access controls
  • Secure      user authentication
  • Encryption      of transmitted files where required
  • Employee      training on privacy and confidentiality

  

6. Data Retention

We retain applicant data for as long as necessary to meet recruitment needs and legal obligations. If you are not selected for a role, your information may be retained for future consideration unless you request deletion.

  

7. Your Rights

If you are a Massachusetts resident, you have the right to:

  • Request      access to or correction of your personal data
  • Request      deletion of your data (subject to legal exceptions)
  • Opt      out of consideration for future positions

To exercise your rights or make a privacy-related request, please contact us at:

Boston Interiors
301 Page Street
Stoughton, MA 02072
781-847-4600
homeoffice@bostoninteriors.com

 

8. Updates to This Policy

We may update this policy as needed. The effective date at the top reflects the most recent revision. Material changes will be communicated via our Paylocity portal or company website.