Careers & People Portal Privacy Policy

Effective Date: June 21, 2025

 

H&T Kansas, LLC (“Company,” “we,” or “us”) is committed to protecting the privacy and confidentiality of all individuals who submit applications and manage employment information through our Careers Page and People Portal (powered by Paylocity). This Privacy Policy explains how we collect, use, store, and protect personal information provided during the hiring process and throughout your employment, in compliance with applicable laws and best practices in the State of Kansas and the United States.

1. Information We Collect

When you interact with our Careers Page or People Portal, we may collect and process personal information, including:

  • Contact details (such as name, address, phone number, and email)
  • Resumes, cover letters, and supporting documents
  • Employment history, education, and professional qualifications
  • References and certifications
  • Information shared during interviews or assessments
  • Voluntary demographic information (where permitted by law)
  • Payroll, tax, and benefits enrollment information (for employees)
  • Any other information you choose to provide

2. How We Use Your Information

Your information is used solely for legitimate recruitment, employment, and administrative purposes, such as:

  • Reviewing your qualifications for current and future job openings
  • Communicating with you throughout the hiring process
  • Scheduling interviews 
  • Conducting reference and background checks where legally permitted
  • Managing payroll, benefits, and other employment-related services via Paylocity
  • Complying with legal and regulatory obligations
  • Improving our recruitment and workforce processes (in an aggregate, anonymized form)

3. How We Share Your Information

Your information may be shared internally with authorized HR team members, hiring managers, payroll staff, and other relevant personnel involved in the recruitment and employment process. Additionally, we may share information with:

  • Paylocity, our trusted HR and payroll service provider, under a secure service agreement
  • Third-party background check providers (if applicable)
  • External recruiters or staffing partners supporting our hiring efforts
  • Government agencies or regulators if required by law
  • We do not sell your personal information to third parties.

4. How We Protect Your Information

We use industry-standard physical, technical, and administrative safeguards to protect your information against loss, misuse, unauthorized access, disclosure, alteration, or destruction. Access is limited to those who need it for legitimate business purposes.

5. How Long We Keep Your Information

We retain your information only as long as necessary to fulfill recruitment, employment, and legal obligations. If you wish to update or request deletion of your data (where permissible), please contact us using the information below.

6. Your Rights and Choices

Subject to applicable laws, you may have the right to:

  • Access and review your information
  • Request corrections or updates
  • Withdraw your application at any time
  • Request deletion of your information (where legally permissible)

To exercise these rights, please contact us as described below.

7. Contact Information

If you have any questions or requests regarding this Privacy Policy or how your information is handled in our People Portal (Paylocity), please contact our HR Department:

     H&T Kansas, LLC

     Attn: Human Resources

     22201 W Innovation Dr, Rm 136

     Olathe, Kansas 66061

     (913) 420-2400

     Recruiting.htk@ht-group.com

8. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Any changes will be posted on our Careers Page and People Portal with a new effective date.

By submitting an application or using the People Portal (Paylocity), you acknowledge that you have read, understand, and agree to the terms of this Careers