APPLICANT PRIVACY NOTICE

Olde Florida Motorcoach & RV Resort

Olde Florida Motorcoach & RV Resort (“Olde Florida,” “Company,” “we,” “us,” or “our”) is committed to safeguarding the privacy and security of personal information collected from job applicants. This Applicant Privacy Notice describes how we collect, use, disclose, retain, and protect personal information in connection with our recruitment and hiring processes.

This Notice applies to all applicants who submit information through our website, Paylocity recruiting platform, email, or any other application method.

1. Information We Collect

In connection with recruitment and hiring activities, the Company may collect and process the following categories of personal information:

  • Identifying information (e.g., name, address, telephone number, email address)
  • Employment history and professional qualifications
  • Educational background, certifications, and licensure
  • Resume, cover letter, and related application materials
  • Professional references
  • Compensation expectations
  • Work authorization and immigration status documentation
  • Background screening information (where permitted by law)
  • Voluntary self-identification information for equal employment opportunity reporting (e.g., race, gender, veteran status, disability status)

We collect only information that is reasonably necessary and proportionate to assess qualifications for employment, meet legal obligations, and manage the recruitment process.

2. Legal Basis for Processing

Applicant information is processed for legitimate business purposes, including:

  • Evaluating qualifications for employment
  • Communicating with applicants
  • Conducting interviews and reference checks
  • Verifying employment eligibility pursuant to the Immigration Reform and Control Act (IRCA)
  • Conducting background checks in compliance with the Fair Credit Reporting Act (FCRA), when applicable
  • Complying with federal and Florida equal employment opportunity laws
  • Maintaining records required under federal and state employment regulations

Where required by law, background checks and consumer reports will only be obtained with proper written authorization and in accordance with the Fair Credit Reporting Act (15 U.S.C. §1681 et seq.).

3. Florida and Federal Law Compliance

Olde Florida Motorcoach & RV Resort complies with applicable federal and Florida laws governing applicant data, including but not limited to:

  • The Fair Credit Reporting Act (FCRA)
  • Title VII of the Civil Rights Act of 1964
  • The Americans with Disabilities Act (ADA)
  • The Age Discrimination in Employment Act (ADEA)
  • The Immigration Reform and Control Act (IRCA)
  • Florida Civil Rights Act (Fla. Stat. §760.01 et seq.)
  • Florida Information Protection Act of 2014 (Fla. Stat. §501.171), governing the protection and breach notification of personal information

In the event of a data breach involving personal information as defined under Florida law, the Company will comply with notification requirements set forth in the Florida Information Protection Act.

4. Disclosure of Information

Applicant information may be shared:

  • Internally with authorized employees involved in recruitment and hiring decisions
  • With third-party service providers, including Paylocity and background screening vendors, who process information on our behalf and are contractually obligated to maintain confidentiality and appropriate security safeguards
  • As required by law, subpoena, court order, or governmental regulation

The Company does not sell applicant personal information.

5. Data Security

The Company maintains reasonable administrative, technical, and physical safeguards designed to protect applicant personal information against unauthorized access, disclosure, alteration, and destruction, consistent with industry standards and applicable law.

While we implement appropriate safeguards, no data transmission or storage system can be guaranteed to be completely secure.

6. Data Retention

Applicant information will be retained in accordance with applicable federal and Florida recordkeeping requirements, including Equal Employment Opportunity Commission (EEOC) regulations (29 C.F.R. §1602). Generally, applicant records are retained for a minimum of one (1) year from the date of the hiring decision, or longer if required by law, litigation hold, or business necessity.

After the applicable retention period, information will be securely deleted or destroyed in accordance with Company policy.

7. Applicant Rights

Applicants may request reasonable access to or correction of personal information maintained by the Company, subject to legal limitations and recordkeeping obligations. Requests may be submitted using the contact information below.

8. Contact Information

Questions regarding this Applicant Privacy Notice or the handling of applicant data may be directed to:

Olde Florida Motorcoach & RV Resort
7551 W SR 80
LaBelle, Florida 33935

Acknowledgment

By submitting an application through the Company’s recruiting platform, including Paylocity, you acknowledge that you have read and understand this Applicant Privacy Notice and consent to the collection, processing, and retention of your personal information as described herein.