Effective Date: May 20, 2026

Thank you for your interest in employment opportunities with Sherwood Community Services. This Privacy Policy explains how we collect, use, disclose, and protect personal information submitted through our Recruiting and Applicant Tracking processes, including our Career Site, Job Application pages, Interview Self-Scheduling pages, and related recruiting communications.

By submitting an application or otherwise engaging with our recruiting process, you acknowledge and agree to the practices described in this Privacy Policy.

  

Information We Collect

During the recruiting and hiring process, we may collect personal information including, but not limited to:

• Name, address, email address, and      phone number 
• Resume, employment history,      education history, certifications, and qualifications 
• References and professional      recommendations 
• Interview notes and assessment      results 
• Salary expectations and work      authorization status 
• Voluntary demographic or equal      employment opportunity information where permitted by law 
• Scheduling and communication      preferences 
• Technical information collected      through our recruiting pages, including IP address, browser type, device      information, cookies, and usage analytics 

We may also collect information from third parties such as recruiters, references, background screening providers, publicly available professional profiles, or other lawful sources.

  

How We Use Your Information

We may use candidate information to:

• Evaluate qualifications for      employment opportunities 
• Process and manage job      applications 
• Communicate regarding      applications, interviews, and hiring decisions 
• Contact candidates by email,      phone call, or text message regarding recruiting activities 
• Schedule interviews and      recruiting activities 
• Conduct background checks or      employment verification where permitted by law 
• Improve recruiting operations and      candidate experience 
• Maintain records related to      hiring decisions 
• Comply with legal, regulatory,      and reporting obligations 
• Protect the security and      integrity of our systems and recruiting process 

We may also retain candidate information for future employment opportunities unless prohibited by law or unless you request deletion where applicable.

  

Communications Consent

By submitting an application or providing your contact information, you consent to receive communications from [Company Name] related to recruiting and employment opportunities.

These communications may include:

• Email messages 
• Telephone calls 
• Text messages (SMS) 
• Voicemail messages 

Communications may relate to:

• Application updates 
• Interview scheduling 
• Hiring decisions 
• Employment opportunities 
• Onboarding activities 
• Recruiting reminders and      follow-ups 

Message and data rates may apply depending on your mobile carrier and plan.

You may opt out of text message communications at any time by replying “STOP” to a text message or by contacting us directly. Opting out of certain communications may affect our ability to continue processing your application or communicate important recruiting updates.

  

Legal Basis for Processing

Where required by applicable privacy laws, we process personal information based on one or more of the following legal grounds:

• Your consent 
• Performance of pre-employment or      contractual obligations 
• Compliance with legal obligations      
• Legitimate business interests      related to recruiting and hiring 

  

Sharing of Information

We may share candidate information with:

• Authorized employees, recruiters,      and hiring managers 
• Service providers supporting      recruiting, hosting, scheduling, communications, and applicant tracking 
• Background screening or      employment verification providers 
• Government agencies or regulatory      authorities when required by law 
• Affiliates or subsidiaries      involved in the hiring process 

We do not sell candidate personal information.

  

Data Retention

We retain candidate information for as long as necessary to:

• Fulfill recruiting and hiring      purposes 
• Comply with legal and regulatory      obligations 
• Resolve disputes 
• Enforce agreements 
• Maintain employment and      recruiting records 

Retention periods may vary based on applicable laws, business needs, and the nature of the recruiting activity.

  

Your Privacy Rights

Depending on your location and applicable laws, you may have the right to:

• Access personal information we      hold about you 
• Request correction of inaccurate      information 
• Request deletion of personal      information 
• Withdraw consent where processing      is based on consent 
• Object to or restrict certain      processing activities 
• Request portability of personal      information 

To exercise your privacy rights, please contact us using the information below.

  

Cookies and Tracking Technologies

Our recruiting pages may use cookies and similar technologies to:

• Improve website functionality 
• Analyze website usage and      performance 
• Enhance candidate experience 
• Maintain system security 

You may control cookie preferences through your browser settings where applicable.

  

Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.

However, no method of transmission or storage can be guaranteed to be completely secure.

  

International Data Transfers

If personal information is transferred across international borders, we take reasonable steps to ensure such transfers comply with applicable privacy laws and maintain appropriate safeguards.

  

Third-Party Links

Our recruiting pages may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those external sites.

  

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in legal requirements, recruiting practices, or system functionality. Updated versions will be posted with a revised effective date.

  

Contact Information

If you have questions about this Privacy Policy or our handling of candidate information, please contact:

Sherwood Community Services
402 91st Ave NE Lake Stevens, WA 98258
HR@sherwoodcs.org
425-309-8801

  

Recruiting Platform Privacy Notice

This Recruiting feature allows administrators to establish and display a company-specific privacy policy through:

• An externally hosted privacy      policy webpage or document; or 
• Customized candidate privacy      policy text directly within the hosted recruiting platform using rich text      editing tools. 

The Privacy Policy link is displayed on all public-facing candidate pages, including:

• Career landing pages 
• Job application pages 
• Interview self-scheduling pages 

Recruiting communications and candidate-facing emails may also reference the company’s custom privacy policy instead of third-party platform privacy policies.

  

Candidate Acknowledgment

By submitting an application through our recruiting platform, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, storage, and communication practices described herein.