Employment Applicant Privacy Notice

Spartronics, LLC and its subsidiaries (collectively “Spartronics”) is committed to protecting the privacy of job applicants. 

 

What does this notice cover?

This notice describes how Spartronics will or may use your personal data in connection with your application for employment with Spartronics. We use this information solely for recruitment, hiring, and compliance purposes in accordance with applicable federal and state laws, including but not limited to Title VII of the Civil Rights Act, the Americans with Disabilities Act, and the Equal Employment Opportunity Act. This notice also explains more about your rights and how to exercise them in the “Your choices and rights section.”

We do not sell applicant data. Your information will be accessed only by authorized personnel and may be shared with third-party service providers (e.g., for background checks) only with your prior consent.

If you are a resident of California, Colorado, Connecticut, Utah, Virginia, or Washington, you may have additional rights under state privacy laws, including the right to access, correct, delete, or limit the use of your personal information.

For more information on your rights or our practices, please contact us at notices@spartronics.com.

 

What personal data does Spartronics collect? As part of the application process, we may collect personal data such as your name, contact details, work history, education, and other relevant data. We may collect this information from you directly, or through other sources or people, including those whom you have designated to provide a referral or recommendation, recruiters, or others. Where applicable, we also collect data from our third-party background screening provider(s) during the pre-employment screening process (to the extent permitted by applicable laws and with your consent).

• Personal identification and communication information: your name, home address, phone number; email address; date of birth, gender, immigration status, photographs and other visual images of you, and information about your entitlement to work;
• Application-related information: curriculum vitae (CV), cover letter, employment history, education history, qualifications and skills, reference contact information, position preferences, willingness to relocate, desired salary, interests and aspirations and background screening information if relevant (to the extent permitted under applicable laws and with your consent); and
• Sensitive information: for example, information about your health and disabilities where we need to make any reasonable adjustments or equal opportunities monitoring information, including information about your ethnic origin, health and religion or belief (to the extent permitted by applicable laws).

Why do we collect, use, and store this personal data?

We collect, use, and store your personal data for the reasons set out below.

• To make informed decisions on recruitment and assess your suitability for the role;
• To offer employment benefits and services;
• To communicate with you about your application, to respond to your inquiries and schedule interviews;
• To improve our recruitment process and activities;
• To verify the details you have supplied and, where applicable, conduct pre-employment background checks (with your consent);
• To protect our legitimate business interests and legal rights, including, use in connection with legal claims, compliance, regulatory, auditing, investigative and disciplinary purposes (including disclosure of such       information in connection with legal process or litigation) and other ethics and compliance reporting requirements;
• To analyze and monitor compliance with equal opportunity employment laws.
• To assess your fitness and propriety in connection your engagement in a controlled function, where applicable;
• To comply with legal, regulatory, and other requirements under applicable U.S, state or local laws or regulations.
• To contact you about future career opportunities at Spartronics. Providing such data is voluntary and does not affect the possibility of participating in the recruitment process.

Unless required by law, providing personal data is voluntary, however, the failure to provide it may prevent you from taking part in the recruitment.

We may provide you with more specific notices for some of the processing described above and, if we require your consent, will ask for this at the time we collect your personal data.

How we share your personal data?

Personal data will primarily be processed by employees in our Human Resources and IT Departments. 

Your personal data may be shared with companies providing services, such as technology services including third party recruitment, applicant tracking, background check or payroll processing services. 

Your personal data also will be shared with government authorities and/or law enforcement officials if mandated by law or if required for the protection of our legitimate interests in compliance with applicable laws.

In the event that Spartronics is sold or integrated with another business, your details may be disclosed to our advisers and any prospective purchaser's adviser and will be passed to the new owners of the business.

What are your choices and rights?

You have the right to ask Spartronics for a copy of your personal data; to obtain specific information about how Spartronics processes your personal data, to correct, delete or restrict processing of your personal data; and to obtain the personal data you provide in a structured, machine readable format. In addition, you can object to the processing of your personal data in some circumstances (in particular, where Spartronics is not required to process the data to meet a contractual or other legal requirement). Where we have asked for your consent, you may withdraw consent at any time. If you ask to withdraw your consent, this will not affect any processing which has already taken place at that time.

These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep. If you have unresolved concerns, you have the right to complain to a data protection authority. 

Where we collect personal data to administer our contract with you or to comply with our legal obligations, this is mandatory, and we will not be able to manage the employment relationship without this information. In all other cases, provision of the requested personal data is optional, but this may affect your ability to participate in certain programs or systems, where the information is needed for those purposes.

How long we retain your personal data?

Spartronics will retain your personal data only for as long as we need it for Spartronics’ legitimate interest in accordance with applicable law, for the purposes of the recruitment process and, once this process is finished, for an appropriate period so as to be able to deal with any legal claims linked to the application process. Recruitment records for successful applicants are kept in accordance with local laws. If you become an employee of Spartronics, relevant personal information you provide will become a part of your employee file and may be used later for the management of the employment relationship.

If you have any questions about your personal data processing and retention, please contact Spartronics at notices@spartronics.com 

Updates to this privacy notice

Spartronics may update this privacy notice at any time, and we may provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.

California Privacy Policy

The California Job Applicant Privacy Notice describes the categories of personal information collected by Spartronics and the purposes for which such information may be collected and used. If you have any questions about this privacy notice or the California Privacy Policy, you can contact us at notices@spartronics.com.