At MDaudit,  we value potential candidates’ privacy and are committed to protecting the personal information. This Candidate Privacy Statement outlines how we collect, use, and protect the data you provide throughout our hiring process. We do not use AI to select or reject a candidate. 

1. Information We Collect

When a candidate applies for a role at MDaudit, we may collect the following information:

• Name and contact details (email, phone number, address)
• Resume/CV, cover letter, portfolio, and employment history
• Education and qualifications
• LinkedIn or other professional profiles (if submitted)
• Interview notes or assessment results
• References or background check information (if applicable)
• Work authorization and visa status

2. How We Use Potential Candidate Information

We use your information to:

• Assess your qualifications for employment
• Communicate with you during the recruitment process
• Schedule interviews and evaluations
• Conduct reference and background checks (with your consent)
• Improve our recruitment practices

We do not sell candidate’s personal information.

 

3. Legal Basis for Processing

For candidate’s located in the EU/EEA, our legal basis for processing includes:

• Candidate’s consent
• Our legitimate interest in hiring and managing recruitment
• Compliance with applicable laws

4. Data Sharing

Candidate’s data may be shared with:

• Internal hiring managers and HR personnel
• Paylocity, our applicant tracking system provider
• Third-party vendors (e.g., background check providers, third party recruiters hired by us) when necessary
• Legal or regulatory authorities when required

All third-party providers are contractually bound to protect candidate’s data and comply with privacy standards.

 

5. Candidates Rights

Depending on candidate’s jurisdiction, candidate may have the right to:

• Request access to the information we hold about them
• Ask us to correct or delete candidate’s information
• Object to or limit certain types of processing
• Withdraw your consent at any time

To exercise your rights, please contact us at: [humanresources@hayesmanagement.com].

6. Security

We take data security seriously and implement appropriate technical and organizational measures to safeguard your personal information from unauthorized access or disclosure.

7. Changes to This Statement

We may update this privacy statement occasionally to reflect changes in legal requirements or our recruitment practices. The most current version will always be available on our careers page.