Recruitment Privacy Policy

PromptCare is committed to protecting the privacy and security of your personal information. This Recruitment Privacy Policy explains how we collect, use, and protect your data during the hiring process.


1. Information We Collect

We may collect the following personal data:

  • Name, address,  and contact details
  • Resume/CV, cover letter, employment, and education history
  • References and background check information (where applicable)
  • Work authorization status
  • Interview notes and assessment results
  • Any other information you choose to provide

2. How We Collect Information

We collect personal data:

  • Directly from you (e.g., through job applications, interviews, or career fairs)
  • From recruitment agencies, background check providers, or public professional profiles (e.g., LinkedIn)

3. Why We Use Your Information

We process your personal data to:

  • Assess your qualifications for employment
  • Contact you during the recruitment process
  • Verify your information and conduct reference/background checks
  • Comply with legal or regulatory requirements

4. Who We Share Your Information With

Your information may be shared with:

  • Internal personnel involved in the recruitment process
  • Third-party service providers (e.g., background check companies)
  • Legal or regulatory authorities, if required by law
  • We do not sell your personal data to third parties

5. How Long We Keep Your Data

We retain your personal data:

  • For the duration of the recruitment process
  • Indefinitely, or until the HRIS contract ends.
  • If hired, your data will be transferred to your employee record.

6. Your Rights

Depending on your location, you may have the right to:

  • Access your personal data
  • Correct inaccurate or outdated information
  • Request deletion of your data
  • Object to or restrict processing

To exercise your rights, please contact Lia Schork @ humanresources@promptcare.com

7. Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, disclosure, or loss.

8. Changes to This Policy

We may update this policy from time to time. Updates will be posted on our careers page or provided to you directly.